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The next step shows the completion of the initial alert by using the levels to identify what will be delivered. The following illustration shows quite a bit going on. If you look at the actual Information Broadcaster screen for the exception distribution type Create Alert, the selection criterion has been identified as Exception/Alert Level, the value has been identified as Low Sales/Bad 3, and the next distribution type has been identified as Export to the Enterprise Portal.
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Above this section is the dialog box that appears once the option to create parameters has been chosen. A filename has been assigned, and the results are to be sent to the Personal Portfolio of BWUSER01. The following illustration shows the additional information on the Texts tab, which has been filled in with a display name and an importance level.
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The following illustration shows the final result of both settings. In the Create Alert distribution type, the decision is to use the exception/alert level and the value of Low Sales/Bad 3. Therefore, this will be at a Low Sales level analysis of the exception, and the exception will only broadcast the Bad 3 level. In the Export to the Enterprise Portal distribution type, the decision is to use the exception and the value of Low Sales. Therefore,
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this will be an exception at the Low Sales level of the report and not just at the Bad 3 level, and the exception will be broadcast at all levels of Low Sales.
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The final step is to execute this broadcast and review the results. The following illustration shows the results of this process. Notice that two steps were executed one to generate an Exception with Alert, and the second to execute an exception distributed to the Portal. We need to review the results in the Portal to see the outcome of this process.
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The following illustration is an example of the results by opening the Portal to the Business Explorer | Universal Worklist. Five alerts were sent by country, as requested.
SAP Business Information Warehouse Reporting
To access the information, click on each of the countries names (this is the link to the report information).
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Moving to My Portfolio, we see that another alert has been sent, and the report can be executed to see the results. Notice the options below the Modified By item. The business user can download the information, subscribe to the information, and Send To the information basically Send the Information to another Business User. Also, under the More link are other options for saving and executing the results. The first of the following illustrations shows the result. Once the report is executed, the view shows the total of all the exceptions generated for the specific report, as shown in the second illustration.
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Advanced Configuration of the Information Broadcaster
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This completes our discussion of the Information Broadcaster distribution type of Exceptions. As you can see, the setup can be quite involved, but the results and benefits for a one time setup can be significant. Before settling on a specific view of the results, take a sampling of the business users who are your customer base and see what types of detailed information they might be interested in receiving via e-mail or the Portal. Keep in mind that having too many e-mails is as bad as having too little.
Alert Management
Our discussion of the Alert category, the Central Alert Framework, and other components in the alert process are all incorporated into the Alert Management (ALM) component. The ALM controls all alert processes within the NetWeaver Framework and comes into play when situations in the business process are critical enough to require immediate attention and have to be acted on immediately. Within ALM, conditions for critical situations are predefined. When an alert is triggered in ALM that meets these conditions, responsible or interested parties are determined and informed immediately. Examples of critical situations might be an important customer terminating a contract or a customer exceeding their credit limit. The alerts are polled from the UWL of the Enterprise Portal, application-specific display programs, or the alert inbox. These display programs can be personalized according to the users needs. In addition, the users can receive alerts as e-mail or other methods both internal and external, if these external methods of communication are configured in SAPconnect. End users can personalize their alert notifications (for example, they can create notification variants or determine a substitute). Alert Management helps prevent delays in the processing of critical situations, because the time between discovering and responding to such situations is reduced considerably. This can also be used for other areas such as Period End Closing processes where a specific group or individual would need to be alerted once a particular activity is complete such as alerting the Finance Department that the Costing allocations have been completed to the appropriate accounts. Alert Management (ALM) is an ideal solution if you can identify specific business or technical situations that are critical and could jeopardize efficient operation, and you want specific parties to be
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