Advanced Reporting Processes and Functionality in Microsoft Office

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Advanced Reporting Processes and Functionality
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Finally, we execute the WAD template. The result is a graphic of a world map that identifies the areas/countries with different shades of color, depending on the total sales volume, as shown next. Notice that we have both the analysis report and the GIS map results. If you display this within a professionally finished report, the result is impressive.
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The following illustration shows the result with just the map of the world and the legend that is automatically generated with the map. You can see the different countries with shades of blue for the different sales volume levels.
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Components of the Query
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In this section we will discuss two items that are handy in the process of using queries and workbooks. The first area involves the use of variants to help with the management of value inputs for variables. This is a popular approach to managing the different values that each business user needs in the execution of their reports, and it offers the business user the
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SAP Business Information Warehouse Reporting
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option to store their specific value settings. There are a number of different approaches to this, and we ve talked about some of these approaches previously, including the process of setting up personalization on the variables. The second area involves the use of the Key Date field in the query or Query Designer and how it impacts the display of data in queries. It is important for the business user to understand the data as well as be comfortable with the data being displayed. Being able to confidently state to the management team of a company that the data being displayed is consistent and is the true view of the information is priceless.
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Variants
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With the new BW 7.0 version, the ability to fill variables with variants and determine how they are used and stored has changed quite a bit. One of the options available for the use of variants in a query is the ability to manage the values that fill the variants via the TVARV table and the global variables included in this table. However, with the BW 7.0 version, this table is no longer available as the TVARV or TVARVC. So if you are looking for your variants, look to the RSRVARIANT or the RSRPARAMETRIZA table; you will find the 3.x version of the variant being stored in the former table and the 7.0 version of the variants being stored in the latter. As a bit of a background, we can talk about the use of this type of approach more in terms of the R3/ECC environment. I use this type of methodology to manage the values for the variables within the operational environment a bit more than in the BW environment, but the approach and concept are the same. Basically speaking, we can manage our input for variables using variants. You have likely used variants at one time or another with reports and queries to save a series of values so that you wouldn t have to manually fill in the values every time you executed the query. This is a good way of saving time and effort. You can give someone else the required values to filter a query without having to repeat every one of the settings. It s much easier to tell someone to use a specific variant in a report execution versus telling them all 10 or 20 values they would have to enter into a query variable screen before executing the query. This is the initial view of a variant. However, we can manage the values that have been initially assigned to a variant by looking at the table in which the variant resides and changing the values from there. Once the next person uses that variant, they would see the changed values. One reason I would use this approach is to help the auditors reviewing the SAP system, for example. Let s say we set up variants for the external auditing group and would like to reuse them every time the auditors come to our company to review the records. Because the visits from the auditing company are at different times during the course of the year and we would like to manage what they see with variants, we can use the approach of changing the values of the variants in the background. Once the auditors use the variant the next time, the values stored in the variant tables would be updated to the appropriate view. We would give the auditors a list of variants to use with each report, for example directing them to the appropriate company codes, plants, or time frames. This approach can also be used to manage the closing date of a period, if the end of the period is different each time. In other words, rather than always having an exact end of period, it varies from time to time by a day or two. You can manage the variables for many reports via variants and only have to change the ending date once to affect all these variables. In the end, this approach allows you to manage many variables and variants from one table. The scenario used to be that you would execute a report basically any report and be able to assign a variant to that report. The following illustration shows the execution of a financial report in ECC. Once you executed this initial screen with a list of variables,
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