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FIGURE 17-12
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Result of using the Copy planning function
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FIGURE 17-13 Use of the Revaluate planning function and the data entry of a variable
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The functionality discussed in the previous section is a tough act to follow, but the functionality of the BEx workbook using the IP process is not shabby. Although the BEx workbook was used before, it was not really assimilated as aggressively into the reporting strategy as other
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FIGURE 17-14 Results of the revaluation of the planned data
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17:
Other Options with the Analyzer
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FIGURE 17-15 Planning process in both U.S. and Canadian dollars
components in the BEx reporting process. However, with the additional of Excel-based functionality, the BEx Workbook is definitely worth taking a second look at. Figure 17-16 shows the initial screen of a BEx Analyzer workbook. Some bells and whistles have been
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FIGURE 17-16 Initial planning screen for BEx workbook IP planning
SAP Business Information Warehouse Reporting
added to demonstrate additional functionality. Notice that along the bottom a number of worksheets have been added to complete the planning process. The user can move from worksheet to worksheet to display and execute different planning functions. Also, notice the buttons at the bottom of the screen. Other planning functions are available that can be used to execute different activities. The planning function for variables is used to set the variables for the remaining planning steps. The result of clicking the Variables button is shown in Figure 17-17. This allows the business user to decide on the period, year, FYV, company code, and other information required to use during the planning process. Accessing one of the other screens in this process, we see that even though the concept is the same, the user interface is very different in terms of the look and feel. In Figure 17-18, the user sees something that is more familiar to them an Excel screen. In this case, the different Excel screens available are controlled by the buttons Plan A/R, Plan Inventory, and Plan A/P, and there are additional buttons for calculating the inventory, DSO, and operating cash. As the planner goes through the process, they can just move to another screen by clicking the buttons along the top or they can move to each worksheet for other planning activities. We will see additional examples of the available screens and go through the configuration of both the BEx workbook and WAD for IP. As you can see, these options have a tremendous amount of functionality. I have seen companies use IP for adjusting entries for inventory, adjusting entries for managing master data, and updating information via the Excel or web screens, rather than having to work through the traditional approach of posting data into InfoCubes. Be very careful with this functionality, however. We will not be getting into the performance and maintenance of these objects, but questions in these areas need answers before any of the IP and/or BPS functionality is used.
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FIGURE 17-17 Execution of the Variable button for IP planning
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FIGURE 17-18 The initial screen for U.S. Cash and Treasury Planning
Architecture of BW for IP
This shouldn t come as a surprise, but there are a number of different versions of the IP architecture. We will focus on just one to make sure you are comfortable with what is going on behind the scenes before heading into the BEx query build. You already know that the data that is posted into the web screen and/or the Excel user interface makes it into the InfoCube and is saved. The question is, how does this happen You also know from a previous chapter that we use the Real-time InfoCubes and aggregation levels for IP. We just need to group them together and look at an example of the architecture. Figure 17-19 shows one example of that architecture. In this case, the Real-time InfoCube the Plan InfoCube is used for storing the planned data. Notice that the aggregation level is positioned as the structure that connects the InfoCube and the IP activities, such as manual planning and the planning functions. You already know that the aggregation level can be used for reporting. This scenario works well with our example because we need to get the actual data into the Real-time InfoCube for the initial step of planning, and in this case the Data Transfer Process (DTP) is used to accomplish this task. We are using a normal upload from a standard InfoCube to the Real-time InfoCube to bring the actuals into play. Once this is finished, we can start our planning process. The uploading of actuals can also be done on an ongoing basis if the company s approach to planning is some sort of rolling forecast. Another approach might be that both actual and planned data are stored in one InfoCube, with that InfoCube acting as both a standard and Real-time InfoCube, depending on the task at the time. The ability to switch a Real-time InfoCube to a standard InfoCube, and back again, makes this option possible. Figure 17-20 shows this option. In this case, the upload of actual data would occur directly in the InfoCube, and all the reporting and planning would be done directly on one InfoCube. Other scenarios involve the use of MultiProviders instead of the individual InfoCubes.
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