Access the Query Designer in Microsoft Office

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Access the Query Designer
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Some of the general concepts incorporated into the Query Designer include the ability to generate error-handling methods, correction help, messages, and warnings. This is something that was lacking in the previous versions, and in some cases you were left to find an error without any direction. These new capabilities have helped enormously in the process of building a query. The Tasks section of the screen helps anyone new at building queries to gain additional help and support. Another new function of the 7.0 BI system is its
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ability to automatically generate technical names for reusable objects such as variables, restricted key figures, structures, and queries. In some cases, you might want to edit multiple objects at the same time. This is now possible with the Edit function. For example, you now have the ability to edit multiple objects text names simultaneously. Another new option is the ability to have reusable properties of a specific object. For example, you might want to have all the objects in a structure use a specific setting, such as default text. Therefore, you can give the highest object that setting and establish a reference to all subordinate objects to inherit that setting from the upper reference object. Now that we have set the stage for the Query Designer, let s access it. You have several ways in which to access the BEx Query Designer: You can access it directly from Start | Programs | Business Explorer | Query Designer. (Keep in mind we are working with version 7.0, not 3.5.) From the BEx Analyzer accessing the BEx Query Designer, you can go to BEx Analyzer | Tools | Create New Query. From the BEx Report Designer, you can go to Tools | BEx Query Designer. From the Web Application Designer (WAD), you can use the Menu toolbar to go to Tools | BEx Query Designer Finally, from Crystal Reports, you can use Tools | BEx Query Designer. We will concentrate on using the first option and access the BEx Query Designer toolkit from the Start menu. Starting the BEx Query Analyzer in this way, you have to access the server and log on. Once that task is complete, you will be presented with a view of the BEx Query Designer, shown in Figure 4-1. This view of will become very familiar to you as you work through this chapter. We will be using the BEx Query Designer for all the query definitions in this book. Therefore, it is very important that you get acquainted with the functionality of this screen. As you look at the BEx Query Designer, you can see that three partitions are available: InfoProvider, Filter, and Properties. Within these partitions you have additional options, and we will review all of them. You can also see that you have some toolbars available at the very top of the screen: Query, Standard, and View. These toolbar functions are involved in all of the activities of the BEx Query Designer. Some of the options include Copy, Save, and Create, as well as the ability to change the view of the Query Designer. We will discuss each option and define its functionality and responsibilities. Using the options under the View component of the Query toolbar, you can hide certain sections of this initial screen. You can change the view of the Query Designer via View | Predefined | Standard View or 3.x View.
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N OTE The terms BEx Query Designer and Query Designer are used interchangeably in this
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chapter. Once you access the BEx Query Designer, you need to find a query to work with or create a new query. In either case, you will be accessing the BEx Open dialog box, discussed in the previous chapter. If you access the Open dialog box based on the Create option, you will be able to use the Find, History, or InfoAreas folder to access the InfoProvider you are
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