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C o n f i g u r a t i o n i n t h e B E x Q u e r y D e s i g n e r Wo r k i n g w i t h t h e N u m b e r s
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After you spend all this time going through and creating these great formulas, restrictions, key figure settings, and so on, you ll want to save this information so that others can take advantage of all your hard work. To do this, you create a structure. A structure forms the basic framework of the axes in a table (rows or columns). It consists of structural components. We differentiate between key figure structures and characteristic structures. Structural components of key figure structures are always based on the key figure selections (basic key figures, restricted key figures, and calculated key figures). These are structures with key figures. Characteristic structural components cannot contain
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key figure selections (structures without key figures). The setup of the structure determines the sequence and number of key figures or characteristic values in the columns and rows of the query. You can navigate through the structure in the executed query and set filters for it. If you are using two structures (for example, a key figure structure in the columns and a characteristic structure in the rows), a table with fixed cell definitions is created.
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N OTE You have to use two structures as a prerequisite for defining exception cells. You can override
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the value of cell values created implicitly at the intersection of two structural components. Structures and their structural components are complex objects. Structural components can be formulas or selections. Within a query definition, you can use either no structures or a maximum of two structures. Of these, only one can be a key figure structure. You can combine structures freely with other characteristics on the axes. The key figure structure appears in the Query Designer automatically if you move a key figure from the InfoProvider screen area into the rows or columns of the query definition. The structure that the system creates automatically is identified by the key figure symbol and contains the default name Key Figures. You can change this default name. Characteristic structures are used in the query with several characteristic values. You first have to create a structure and then insert the required characteristic values. To accomplish this, use the right mouse button to choose New Structure from the context menu in the columns or rows directory. The default name for the structure is Structure. You can change this default name. Drag the required characteristic values from the InfoProvider screen area into the structure. Although a key figure has to be available in the form of a structure for the query, the use of a characteristic structure is optional. The difference between a characteristic structure and the use of characteristics on an axis is that with the characteristic structure, you have already specified the number and sequence of the characteristic values in the query definition. If you use a characteristic on an axis, all posted characteristic values for the characteristic are displayed in the query. You can restrict the selection of specific characteristic values by setting a filter. Another available option with structures is that you can copy them and reuse the components. The components of key figure structures often contain very complex objects that are made up of formulas or selections. If you want to reuse the definition of a structural component within a structure, you can copy the structural component, paste it into the
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structure, and continue to work with it. This enables you to create similarly structured structural components quickly and easily. From the context menu of the structural component, choose Copy. Then, from the context menu of the structure, choose Insert. You can also copy structural components using temporary storage locations (CTRL-C, CTRL-V). Once you have completed the configuration of the structures, you can then save them to the InfoProvider level for reuse in any query assigned to the particular InfoProvider. These structures are called reusable structures. The following illustration shows a query in the Query Designer with two structures, and the context menu from the node of the structure is being used to perform a Save As operation.
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