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You will then see a dialog box requesting that you assign a technical name and text, as shown in the first of the following two illustrations. After completing this task, click OK to save. The result is shown in the second illustration.
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The structure named Favorite Structure is now stored at the InfoProvider level and is available for all other query builders. This is a very good option because many times you will have created a P&L statement or will have worked through business requirements and will use this specific combination of key figures and characteristics in the future. Notice the two nodes With Key Figures and Without Key Figures; these are the nodes referred to in the
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prior discussion. You can also make changes to the structures without affecting all the queries using the structure. If you need to change a portion of the structure for your specific query, drag and drop the structure into your query and then in the context menu at the Key Figure level select Remove Reference. This allows you to change the structure without changing the global definition. The next illustration shows the context menu for the Remove Reference option.
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N OTE The Remove Reference function is currently not active. Therefore, to use the structures
without changing the global definition, you will need to choose the structure and, rather than using the Remove Reference option, use the Save As function and then make the changes to your saved copy. This particular function will be active in a future support pack.
Cell Editor
In certain situations where you need to define each specific cell of a query, you may need to use the Cell Editor. For example, suppose you are looking to create a query that has the divisions listed in a particular manner and you want to hold all the divisions in the list, even though there are months where certain divisions don t have any sales or data. This may be a reason for using the Cell Editor. The Cell Editor allows you to directly define specific cells in the query via the Query Designer. If you define selection criteria and formulas for structural components and there are two structural components of the query, generic cell definitions are created at the intersection of the structural components that determine the values to be presented in the cells. Cell-specific definitions allow you to define explicit formulas and selection conditions for cells as well as implicit cell definitions. This means you can override cell values. This function allows you to design much more detailed queries. In addition, you can define cells that have no direct relationship to the structural components (virtual key figures). These cells are not
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displayed and serve as containers for help selections or help formulas. The prerequisite for this is that the query must have two structures.
N OTE A cell is an intersection of two structures in a query definition.
A new cell reference is a cell you have defined that can be reused in a formula. If you want to reuse the value from the implicit, generic cell definition that is automatically created at the intersection of the two structural components of a query, select this cell in the Cell screen area and, using the secondary mouse button, choose New Cell Reference. A description taken from the two structural components automatically appears in the cell. The symbol shows you that a cell reference exists for this exception cell. Now you can reference this cell. You can continue to use the implicit cell definition and do not have to manually generate this value using a new selection.
N OTE Before you delete a cell, you can check for the formulas in which the defined cell is used in the
Where-Used List. You can also change the properties of a defined cell by selecting it. In the Properties screen, you can change the description of the cell, change the highlighting of the cell, and even hide the cell (if you do not want to see the value of the cell). In the Help Cells area, you can define additional cells for help selections and help formulas. You can use the functions New Selection and New Formula in the context menu to define help cells not displayed in the query to serve only as objects for help selections and help formulas. In the following illustration, we have defined a query (you ve seen this query before) with two structures. You ll notice an additional screen that has been created. The tab Cells is available to use in the configuration. You can see that this is a preview of the query. Currently two cells have been positioned as reference cells in the query preview. At the
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bottom of the screen you can see the option to create help cells. As mentioned, these cells store formulas for use in the query and do not automatically display in the query.
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