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The next two illustrations show the final views of this information. We will now expand on this functionality to show both the use of the characteristic variables and the text variables.
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Text Variables Text variables represent text used in descriptions of queries, calculated key figures, and structural components. You can use text variables when you create calculated key figures, restricted key figures, selections, and formulas in the description of these objects. Therefore, you can find text variables anywhere text can be replaced or used. In our particular situation, we will be using a text variable to help with the heading of the columns for key figures and calendar months. This scenario is a bit long and complex because we are using two variables at the same time, so be sure to follow along with the screen shots, which you ll find useful. We will be looking to help a query with the columns and column headings. The initial query view is shown in the first of the following illustrations. As you can see, the columns are RKFs for the months and the key figure Sales Volume. Therefore, we need to use a characteristic value variable for the months and a text variable for the column headings. We start by creating the characteristic variable for months. Stepping into the RKF for months, we can start the creation of the characteristic variable, as shown in the second illustration.
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Enhancing the Use of the Characteristics in the BEx Query Designer
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NOTE When the system is replacing text variables, if it finds no values or multiple values for the
reference characteristic and is unable to determine a unique value, the technical name is output as the result, and &<technical name of the text variable>& will appear. The first of the following illustrations shows the location where we create the variable for month. Choose Variable from the drop-down list and go through the dialog box to create the month variable BWX_MON_CHAR_001. Notice the settings for this variable, shown in the second illustration. Once we are finished, we can select this variable from the list, as shown in the third illustration.
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Enhancing the Use of the Characteristics in the BEx Query Designer
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Now we can start creating the text variable. The first of the following illustrations shows the initial view of the variable. Notice the variable symbol next to the Text field for the column heading. We are going to use this to create the text variable. The second illustration shows the variable-creation process, which is very similar to what we have gone through before. The difference here is that we will be using the Replacement Path option so we can link the text variable to the InfoObject 0CALMONTH and use the text saved at the InfoObject level to fill the column heading. The third illustration shows the information used in the dialog box.
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The replacement will be with the InfoObject and with the key of the InfoObject, as shown next. We will not be using the options for intervals (if your column has the quarterly information in the RKF, you can use the Interval option to identify the From and To months for each of the headings). We are using the From option, and there is no offset start yet. The remaining tabs are not necessary due to the use of the replacement type.
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Enhancing the Use of the Characteristics in the BEx Query Designer
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The first of the following illustrations shows the final view of the finished text variable. We are ready to execute this query and see what the results are in the BEx Analyzer. The second illustration shows the initial variable screen for data entry. This still has the available division variable, but it also has the variable for the month. We don t see anything for the variable for the text because that variable will be filled based on the replacement process. Using January of 2001, we see that the data in the first column is showing the information for 01/2001. Also, the column heading is showing the month/year of this information, which was defaulted automatically, as shown in the third illustration.
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