SAP Business Information Warehouse Reporting in Microsoft Office

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Once you have identified the areas where you can use exception reporting, you can then start the process of creating the exceptions in the BEx Query Designer. There are numerous points at which we can create exceptions, such as directly in the workbooks, on the Web, directly in the Web Application Designer, and so on, but we will focus on the functionality in the BEx Query Designer for now. When we get to the other areas, you can go through the configuration process knowing that you are comfortable with the concepts. We ll start out with the initial query screen. The following illustration shows the location for accessing the exception-creation screens.
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Once you have accessed the Exceptions screen, you can then create the exception by using the Create function on the context menu, as shown here.
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The New Exception option creates a placeholder for exceptions. Then select this option and use the context menu Edit, as shown next to access the Exception tabs.
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SAP Business Information Warehouse Reporting
The dialog box for creating exceptions appears, as shown next. The dialog box has a series of tabs for each of the parameters. General, Definition, Display, and Cell Restriction.
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Table 6-11 explains the functionality of each of the parameters. You can define exceptions in the following area of the Business Explorer: BEx Query Designer Web applications Web Item List of Exceptions Context menu BEx Web Analyzer You can evaluate the exceptions online when executing the query or the web application. If you want to evaluate exceptions for a large number of queries, you can do this in the background with the BEx Broadcaster. Exceptions for a query that you define in the Query Designer are globally valid for that query in all workbooks and web applications. Exceptions for a query view that you define in a web application are globally valid for that query view in all web applications based on the query view. You have the following options for displaying exceptions in the table: Background Color The exception is displayed with the background color of the data cell or characteristic cell. The color shading ranges from dark green for the alert level Good 1 through yellow for the alert level Critical 1 to dark red for the alert level Bad 3. There are a total of nine color shades, corresponding to nine different levels of priority.
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Tab General (Note: The New, Delete, and Transfer buttons located on this tab are used to set up the exception.)
Setting Exception Is Active
Description and Functionality Here you can activate or deactivate the condition with Activate Exception.
Description Define Exception Values
Here you can change the description of the exception. Here you enter your values (use New to access data-entry fields). Alert-level rows are available at the bottom of the screen, and you identify the alert level, operator, and value fields for the exception. You can also use a variable for your exception and allow the business user to define the exception at the time of query execution. There are nine alert levels: Bad 1, 2, 3 (shades of red), Critical 1, 2, 3 (shades of yellow), and Good 1,2,3 (shades of green). These levels are internally numbered and ranked. These colors can be modified. It is not required that you use all nine colors; you can use as many or as few as you require. Operators for the assignment of ranges or single values. These operators are Equal To, Not Equal To, Less Than, Greater Than, Less Than or Equal To, Greater Than or Equal To, Between, and Not Between. The values assigned by the business users. Depending on the values percentages, absolute numbers, and so on, this will change. You can select to evaluate the exception against one or all of the key figure elements of the structure, all structure elements, or a specific key figure. Determines whether this exception is evaluated before or after any local calculation within the query, such as standard deviation or averaging.
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