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Example: the USTU Collective Search Help
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Figure 8 32: Program UPRUFEDI for testing search helps. Enter some values in the first three fields of this screen, and then press F4 on the field Examinee or click on the possible entries arrow. If it is the first time this search help has been used, the system displays a Search Help selection dialog box like the one shown in Fig. 8 33. Otherwise it will display the last search help used.
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Figure 8 33: Search Help selection. Select one of the elementary search helps offered by double clicking on it. In the value range dialog box, enter the selected value restriction or the * wildcard, and click on the Continue icon. The system will display the hit list according to your selection. You can transfer your value by double clicking on any of the entries. Note The section "Dependency factors and foreign keys" on pages 380 to 381, copyright by SAP AG, reprinted with permission. The sections "Selecting fields of a matchcode ID" and "Activating a matchcode ID" on pages 417 to 420, copyright by SAP AG, reprinted with permission. The section on lock modes, on pages 422 to 423, copyright by SAP AG, reprinted with permission. The section "Processing types" on pages 426 to 427, copyright by SAP AG, reprinted with permission. The section "Activation in the dictionary" on pages 428 to 430, copyright by SAP AG, reprinted with permission.
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9: Management of Users, Authorizations, and Profiles
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The users of the SAP R/3 system are defined internally within the same R/3 system and there is no need for user management at the operating system or database level, except for those special users defined in the standard installations, such as <sid>adm, SAPServices<adm>, ora<sid>, or others, depending on the operating system and database platform. The users are defined and maintained, and the security of the system is enforced in the user master records with the use of the SAP R/3 authorizations and profiles. This chapter deals with the general management of user master records and the available fields and options. But the main concern for system administrators and project managers when implementing the R/3 system is how to enforce the right security methods for users' access to the business information. The SAP system provides a comprehensive and flexible way to protect data and transactions against unauthorized use. In the user master records, users are assigned one or more authorization profiles. These authorization profiles are made of a set of authorizations, which give access privileges for the different elements of the system. Further down, authorizations refer to authorization objects which contain a range of permitted values for different system or business entities within the R/3 system. Managing authorizations and profiles is a complex and time consuming task within SAP implementation projects and later maintenance and support. SAP has designed a tool that reduces the time needed for implementing and managing the authorizations, thus decreasing the implementation costs. This tool is known as the Profile Generator. The Profile Generator is a SAP utility available since release 3.0F and productive since the release 3.1G, with the goal of making the configuration and management of authorizations and user profiles easier. It can be used for automatically creating authorizations and profiles and assigning them easily to users. The definition of profiles using the Profile Generator is based on the possibility of grouping functions by activity groups in a company menu. This menu will be generated using customizing settings and will only include those functions selected by the customers. Activity groups form a set of tasks or activities that can be performed in the system, such as running programs, transactions, and other functions that generally represent job roles. In this chapter all the concepts are introduced with some practical examples dealing with the process of granting access rights and protecting the system elements. A final section of the chapter covers the topic of organizing the user master record management from the point of view of tasks involved in granting access rights to the users.
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