Available Defaults and Options for User Master Records in Software

Drawer QR-Code in Software Available Defaults and Options for User Master Records

Available Defaults and Options for User Master Records
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After the first initial screen for user maintenance, the system provides additional screens for entering other user information. You can set, for example, the default printer for a user, the user's address, and values for user field defaults (parameters). The three available screens are Address, Defaults, and Parameters. These subscreens are accessed by clicking on the corresponding tabstrip within the user maintenance screen. Users can set their own values and defaults by themselves in the System User profile Own data menu. The following sections show the available options which can be set by users. Specifying User Address The information in user addresses is only used by the R/3 system for documentation purposes. It can be very useful, however, for system administrators when trying to locate a user by her or his name, phone number, and so on. Often companies assign user IDs using letters and numbers which are coded so that it is easier to locate or assign user IDs to system users. Figure 9 2 shows an example of this screen. As you can see, the Address data for a user includes three main information boxes, corresponding to Person, Communication, and Company. Some of the most important fields in those boxes are: 314
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Available Defaults and Options for User Master Records Last name. In this field you must enter the surname of the user. This is a mandatory field that has an additional use when using SAPoffice. Telephone no. and fax. These fields can be used for entering the phone number and fax number. When there is an external fax system connected to R/3 using the SAPconnect interface, the fax number must be maintained to avoid error messages in the system log. Company. You can also enter and maintain the company information for users. Other information which can be quite useful can be the phone and fax numbers, the cost center, the address, and so forth. Setting User Default Values Administrators or users by themselves can set some fixed or default values for some common functions or input fields which they find often while working in the R/3 system. Figure 9 5 shows an example of this screen. Here, you can set the following: The Start menu for the user. You can set the name of the menu or the transaction which will be started automatically when a user logs on. The logon language. Setting this field for a user will overwrite the system default when the user logs on. If the language field for the initial logon window of the R/3 system is empty, the language specified in this field is used. The default printer for a user. This is assigned in the Output device field. You can click on the possible entries arrow to display a list of printers. The output controller check boxes. These are particularly important for handling users print requests. Check the box next to Print immediately to have a print job sent directly to the printer; otherwise, it will just send it to the output controller where users can print it later. Setting the box next to Delete after output tells the system to delete the job from the spool database after it has been printed. Information and management of the printing system is the topic of Chap. 14. The format for date and decimal points.
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Figure 9 5: Maintaining user default values. The last check box, CATT, is used for special test functions within the computer aided test tool provided in the SAP system. For information on CATT, look it up in the SAP online documentation.
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Available Defaults and Options for User Master Records Setting User Default Values for Parameters The parameters that can be set on this screen match some fields of the R/3 system. Setting default values using these parameters offers the advantage that every time a user is presented with a screen containing any of those fields, the value is automatically entered in the input field. The section entitled "Input Field Default Values with User Parameters" in Chap. 5 explains this concept. Remember that at any time users can overwrite those values or change the parameter values by selecting System User profile Own data. The parameter screen has two fields: Parameters refers to the parameter ID, which you can find using the technical information for the field (remember: place your cursor on the field, press F1 and then Technical info). You can also list the available parameters by clicking on the possible entries arrow next to the parameter input field. In the value field, enter the value you want to assign as the default any time an R/3 screen presents that field.
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