Authorization Fields in Software

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Authorization Fields
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Authorization fields identify the elements of the system which are to be protected by assigning them access tests. An authorization field can be, for example, a user group, a company code, a purchasing group, a development class, or an application area. There is one authorization field that is found in most authorization objects which is the Activity. The Activity field in an authorization object defines the possible actions which could be performed over a particular application object. For example, activity 03 is always Display, so if an authorization contains two fields such as company code and activity and if the company code field is * (meaning all company codes), the user with that authorization can only display the company codes. The list of standard activities in the system is held on the SAP standard table TACT, which can be displayed using standard transactions such as SM30 (System Services Table Maintenance), SM31 (System Services Ext. Table main.), and SE16 (Tools ABAP Workbench Overview Data Browser). Figure 9 10 shows the contents for table TACT.
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Figure 9 10: Table TACT: activity table. The relationship between the authorization objects and the activities is held in table TACTZ. Not all authorization objects have the Activity authorization field. Authorization fields are the components of authorization objects as stated previously. And also, fields are part of the standard ABAP function call AUTHORITY CHECK. When maintaining authorizations, the system does not display the real names (technical names) for the fields, instead it shows a description for each field. Table TOBJ contains the fields that are associated with each authorization object; this is how the SAP system knows which fields belong to an authorization object. The fields in an object are associated with data elements in the ABAP data dictionary. Authorization fields are not maintained from the user maintenance menu, but have to be defined within the development environment. Normally users do not need to change standard authorization fields, except if adding or modifying system elements and they want those elements to be tested with authorizations.
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The definition of profiles with the Profile Generator Tool is based on the possibility of grouping functions by activity groups in a company menu that is generated using customization settings and that will only include those functions selected by the customers. Activity groups form a set of tasks or activities that can be performed in the system, such as running programs, transactions, and other functions that generally represent job roles. The activity groups and the information they include are what makes the profiles able to be automatically generated. Activity groups are the basic components needed for working with the Profile Generator tool, which uses them to generate authorization profiles. An activity group resembles a job role, such as sales representative, accountant, treasurer, system administrator, and so on. Activity groups can include as many single system activities as needed. Single system activities can be transactions, reports, or tasks. These activities can be included in as many different activity groups as needed.
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User Buffer Administrators select transactions or reports from a menu tree, or can select authorizations and save this information as an activity group. This selection is used by the profile generator for determining the necessary authorizations and generating the profiles, which can then be assigned to users. If an activity group contains more than 150 authorizations, the profile generator automatically creates additional profiles. More properly, activity groups are assigned to organizational objects, such as organizational units, jobs, positions, users, and so on. User master records can be assigned to one or more activity groups. When this type of assignment takes place, the updating of the user master records can be performed manually or automatically by running a background job. Authorization profiles within activity groups are date dependent, which means that they can have multiple validity periods that cannot overlap. Date dependency assignment of profiles to user master records can be enforced by scheduling background jobs for that purpose. Activity groups are stored in Infotypes, special organizational objects used by the Human Resources module.
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