Creating Activity Groups in Software

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Creating Activity Groups
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Figure 9 24: Activity group browser view. 6. Expand the nodes by clicking on the folders or by positioning the cursor on the line and clicking on the Expand icon. Notice how the browser view is presented in four levels: authorization object class, authorization object, authorizations, and field values. The system automatically selects the objects and values according to the previous selections. Select Utilities Technical names on to display the familiar authorization objects. Notice also how the profile generator tool has selected the authorization object S_TCODE (authorization for transaction start) and provided it with the values of the selected transactions. 7. You have to maintain all pending authorizations before you can generate the complete profile. The maintenance status of the authorizations at every level is shown using traffic lights: green indicates that all values are maintained, yellow that there is some value that is not yet maintained, and red that at least an organizational level is missing. In order to maintain pending or open values, you can click on the individual level so the system will display a new dialog box for entering required field values. Or, you can click on a traffic light and maintain all outstanding fields below, or assign full authorizations. For this example, you can assign complete authorizations for the subtree by clicking the stoplight on the Standard: Document type in purchase order line. On the dialog box, click the Enter icon. 8. Next, click the Generate icon on the application toolbar. The system will display a dialog box for entering the profile name and a short text. You can keep the proposed system name or change it to your own standards. Continue by clicking the Enter button. The system will now generate the profile. 9. Go back to the initial activity group maintenance screen. The screen will show green traffic lights for both Menu and Authorizations. Now assign this profile to one or more user master records by clicking on the Agents push button. 10. The system will display the Maintain Agent Assignment screen. Click on the Create Assignment push button on the application toolbar, or select Assignment Create Create assignment from the menu. The system displays a dialog box searching users. Enter an asterisk (*) or other criteria, and click Continue. The system will display a list of system users matching your criteria. Select the users by clicking on the check boxes next to them, and click on the Transfer push button. 11. If you want the profiles to be transferred to the actual user master records, click the User master data update push button. The system will display the data reconciliation program. Click on Execute. The system will display the list of users with pending assignment of the activity group. Click on the Update user master push button. You can verify that the activity groups and profiles have been effectively transferred by looking up the user master records using transaction SU01. There is the possibility of running a general report for updating all user masters and pending assignments of activity groups by using transaction PFUD. To manage the time dependent assignments of activity groups, administrators should schedule the report 337
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Predefined Profiles and Basis System Authorization Objects RHAUTP1 (releases 3.1 and 4.0) or PFCG_TIME_DEPENDENCY (release 4.5) to run every night. The Profile Generator tool includes many additional functions to facilitate the creation and maintenance of authorizations and profiles, such as responsibilities and templates, collections of authorization objects that can be included within activity groups. Templates are client independent and can be maintained using transaction SU24. For additional information on this and other topics on the profile generator, please refer to the online documentation.
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