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The issue of managing the system while providing technical support is important before and after going live. It is import beforehand because systems management must be performed from the moment the development or integration system is installed and while customization is being performed. Systems management is the continuous process of monitoring, administering, supporting, optimizing, and securing the systems, with the objective of having a stable platform for the smooth execution of business processes. The best systems management is proactive (anticipating tasks and problems) rather than reactive (dealing with tasks and problems only when they occur). A proactive approach to system management can be achieved by having operating procedures and a daily and periodic checklist in which the main systems indicators are checked and issues resolved. Topics related to systems management include: What are the roles involved in R/3 systems management Ideally, system managers of SAP systems should play several roles as defined in the operations manual. But this will be highly dependent on the size, complexity, and scope of SAP systems. Very complex installations require a clear definition of administration roles, such as R/3 system manager, database administrator, network administrator, R/3 operator, transport system administrator, security manager, authorizations administrator, desktop infrastructure administrator, R/3 technical consultant, supervisor, and so on. As a starting point for defining the administration procedures, roles, and responsibilities, you can use the guidelines provided in the previous section or the operations manual template included within ASAP. How and when is training done, and what skill sets are necessary Technical training is a very time consuming activity in SAP implementations due to the fact that there are large numbers of different and complex tasks to be performed most of them continuously. The complexity of the training is closely related to the many components and layers of the technical infrastructure: operating system, database, R/3 basis components, data dictionary, network, client server computing, security, authorizations, and perhaps development. SAP has an extensive education offering on technical training in the form of several knowledge products and self training material. The availability of resources such as a test system helps a great deal in the technical learning process. Often SAP partners have R/3 technical consulting services that can help in the initial phases of systems management while transferring their knowledge and experience to customers. How many people are required for administering SAP systems 610
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Skills Sets for Systems Managers In implementation projects there is always the question of how many resources are required. For instance, if an implementation project lasts for one year, how many basis consultants are needed, and are they needed all the time or just during some phases The answer is never accurate. The following estimation is based on experience and customer answers. Small and simple R/3 installations for up to 50 users and 2 system landscapes might be adequately administered with two system managers doing most of the tasks and external resources for occasional help. More complex installations, and those customers in a continuous process of adding new technical components, will require a much larger staff. Experience has shown that installations that implement at least 4 application modules with more than 200 users or more than 100 printers, that connect R/3 with EDI, faxes, and external devices, and that are distributed over several geographical locations require a minimum of 4 people with the appropriate skill sets for systems management and support. Who will support systems managers Systems managers can get support and take their problems or questions to SAP using SAPnet or SAP customer support. Often, the support of the hardware or software partner will be required when there are problems with the servers or operating system components. Additionally, the best support for system managers is updated and accurate documentation of their tasks, roles, and responsibilities. An approach from SAP not only for advancing training but also for managing and searching documentation is the Knowledge Warehouse (infoDB).
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