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Users can log off the R/3 system from any screen. There are several procedures to log off: 1. From the menu bar, choose System Log off. You get the log off dialog box as shown in Fig. 5 4. The box informs the user that any data or transaction not saved will be lost if continuing with the log off procedure.
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Figure 5 4: SAP R/3 logoff screen. If you are not sure whether the data you were working on was saved, click on the No button in the dialog box, and you will be returned to the screen where you were working. Otherwise, press the Yes button to log off. This procedure will log you off from all your R/3 sessions, meaning it will close off the R/3 windows with the current user sessions. More information on sessions can be found in later sections of this chapter. 2. Another way to quickly exit all your R/3 sessions is to use the transaction codes /NEND or /NEX in the command field. /NEND asks you to save data; /NEX does not. With both transaction codes you will be logged off of all your current R/3 sessions. Using the / nex transaction will not ask you to save your data. So, if you are unsure whether you saved all your data, do not use this procedure. 3. Clicking on the Exit button ( ) in the standard toolbar located on the R/3 initial screen also displays the log off dialog box. Caution
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The User Interface: Main Elements of the R/3 Window
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This section discusses the main features of the R/3 windows interface and all the elements found in this user environment. The windows environment of the R/3 SAPGUI includes most of the elements of popular Microsoft Windows applications, following the same style guides and ergonomic design methods. Depending on the nature and functionality of the particular R/3 application screen where the user is doing its tasks, the SAPGUI screens will contain popular check boxes, radio buttons, dialog boxes, icons, push buttons, menu items, and so forth. With the EnjoySAP release (R/3 4.6), SAP has concentrated on improving the user interface, making it easier, more flexible, and more adaptable to job roles. Now included are a better looking interface, additional drag and drop capabilities, Internet browser features, and integration with the Web and other applications from the SAPGUI. An overview of the EnjoySAP user features is introduced at the end of the chapter.
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Logging Off The R/3 standard windows elements behave exactly the same as any other standard windows applications concerning scroll bars, minimizing a screen, moving windows, setting the active window, and so on. Therefore, reference to standard functions of the windows environment is not included in the following sections. Figure 5 5 shows an example of an R/3 window from the human resources module which includes most typical elements, including check boxes, push buttons, tabstrips, possible entries input fields, and so on. From top to bottom we have the following items.
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Figure 5 5: Typical R/3 window from the HR module. The menu bar contains the menu items corresponding to the particular R/3 application you are working on. In Fig. 5 5, the application belongs to the human resources modules (Maintain HR Master Data). In this application, the menu bar contains eight options: HR Master Data, Edit, Goto, Environment, Auxiliary functions, System, Help, and (layout menu). The whole R/3 system includes virtually hundreds of different menu items depending on the task. There are three menu options which are always present in every R/3 window: the System, Help, and the menu. The System menu contains groups of functions and utilities which are available to users at all times, including print, change defaults, jobs, and so on. The Help menu contains all the available options for the different types and methods of obtaining online help in the system. The menu, or layout menu, has a group of utilities which mainly affects the appearance and behavior of the R/3 windows, such as colors, fonts, grid lines, and automatic tabbing. The following sections describe in detail all the available functions and utilities of these three standard menus. The next R/3 windows element is the standard toolbar, present in every application. It's a collection of icons which perform the most common functions available in the R/3 system. Figure 5 6 shows this toolbar. From left to right you find: Enter, the command field, Save, Back, Exit, Cancel, Print, Find, Find next, First page, Previous page, Next page, Last page, Create new session, Generate shortcut, and Help. Within the standard toolbar, you find the command field, which is very important for moving around the system with transactions. The command field also behaves like a list box or history list, remembering the last commands (transactions) performed.
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Figure 5 6: Standard toolbar. The icons in the R/3 windows support the focus property of many windows applications. This means that if 122
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The Standard Toolbar you place the cursor over an icon and wait a couple of moments, the system will show the function or definition of the icon. The next part of the screen (shown in Fig. 5 7) is the application toolbar which normally contains icons or buttons most frequently used in that task or transaction, and from which options may be selected from the specific application menu bar. This design makes it more efficient for end users; however, some screens do not include application toolbars.
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Figure 5 7: Example of application toolbar. The status bar is the bottom line of the screen and usually shows informational or error messages to the users (see Fig. 5 8). If the whole message does not fit on the screen, you have the possibility of dragging the message to the left to see the rest of it. The status bar also includes other useful information such as the system data like the ID (K2P), the session number (1), the client (222), the hostname of the application server (k2p001), the writing mode (OVR, overwrite), and the local time. This information is further extended using the down arrow on the system data, so that users can also see the transaction code, user name, program, and response time.
Figure 5 8: Status bar with error message. Between the application toolbar and the status bar users find the normal working area for particular applications. This working area is the one intended for user input and output and can be made of icons, fields, push buttons, radio buttons, and so forth. Now let's have a closer look at the most common options.
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