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Working with Reports Variants
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A variant is a group of values used as selection criteria or as parameters when calling a report or another type of ABAP program. Variants are attached to a report, what means that a variant cannot be used except for the report for which it was created. The group of values for the selection criteria is saved and assigned a variant name; so every time you want to call a program or a report, instead of specifying the selection criteria, you could call a previously saved variant thus avoiding having to type the criteria over again. In fact, when using variants, the screen for entering the selection criteria does not appear. Variants are a great help for simplifying data input when launching reports, and they ensure that reports have some selection criteria to limit the results. Users can have as many variants for a report as they wish. Each of them can be used to retrieve different types of information. For example, the same report that retrieves the 146
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Working with Reports Variants monthly warehouse inventory could have different variantsone for each warehouse locationso each manager uses the variant according to her or his location. At the initial reporting screen, when users don't know which variants are available, they can display a list of the variants that are attached to the report, and they can also see the values assigned to the selection criteria. To do that, users just have to enter the report name and click on the Variants overview button on the application toolbar. The system displays the available variants. To see the contents, click on one variant to select it, and choose Variants Display from the main menu. To enter a variant for a report, after calling the reporting function and specifying the report name, click on the Execute with variant button. The system displays a dialog box to specify the variant name, as shown in Fig. 5 26. Enter the variant name or click on the possible entries arrow to find which variants are available for the report. Once you select the variant, click on the Execute button in the same dialog box.
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Figure 5 26: Variant dialog box. Creating Variants To create variants for reports, go to the main reporting screen (System Services Reporting), enter the name of the report for which you want to create the variants, and select Goto Variants from the menu. The system displays the initial screen for the ABAP variants, or you might get a Change Screen Assignment dialog box in cases where the program includes more than one selection screen. Enter a name for the variant and click on the Create button. At this moment, R/3 shows the selection criteria screen for the report specified previously. In the input fields, enter the criteria and click on the Continue button. The system displays the screen for saving the variant with the name you specified already entered in the Variant field. Figure 5 27 shows an example of this screen. In the Description field, enter a brief description for the variant so that you can distinguish the purpose of the variant when looking at the variants overview.
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Figure 5 27: Defining attributes for a variant. In this screen there are three check boxes where users can specify environment options for the variant: By selecting Only for background processing, you tell the system to send the processing of the variant to the background processing system. With the Protect variant option, only the user who created the variant can modify it or delete it. By selecting the check box next to Only display in catalog, you tell the system that the variant name will appear in the variant catalog, but not in the input help. The bottom part of this screen shows additional field attributes corresponding to the specific report for which the variants are being created. Once all needed values are specified, click on the Save button in the standard toolbar to save the variant.
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