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10 BOOKKEEPING AND ACCOUNTING
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Solved Problem 2.1 Indicate whether the following increases and de creases represent a debit or credit for each particular account. (a) Capital is increased (b) Cash is decreased (c) Accounts Payable is increased (d) Rent expense is increased (e) Equipment is increased (f ) Fees income is increased (g) Capital is decreased through drawing Solution: (a) Cr. (b) Cr. (c) Cr. (d) Dr. (e) Dr. (f ) Cr. (g) Dr. Solved Problem 2.2 Rearrange the following list of accounts and pro duce a trial balance. Accounts Payable Accounts Receivable Capital Cash Drawing Equipment Fees income Solution: Dr. $20,000 14,000 6,000 18,000 Cr. $9,000 14,000 32,000 20,000 4,000 18,000 26,000 General expense Notes Payable Rent expense Salaries expense Supplies Supplies expense 1,000 11,000 5,000 8,000 6,000 2,000
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Cash Accounts Receivable Supplies Equipment Accounts Payable Notes Payable Capital Drawing Fees Income
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CHAPTER 2: Debits and Credits Salaries expense Rent expense Supplies expense General expense 8,000 5,000 2,000 1,000 $78,000
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Journalizing and Posting Transactions
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Introduction
The Journal
Journalizing
Posting
Summary
Solved Problems
Introduction
In the preceding chapters, we discussed the na ture of business transactions and the manner in which they are analyzed and classi ed. The pri mary emphasis was the why rather than the how of accounting operations; we aimed at an understanding of the reason for making the entry in a particular way. We showed the effects of transactions by making entries in T accounts. However, these entries do not provide the necessary data for a particular transaction, nor do they provide a chronological record of transactions.
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CHAPTER 3: Journalizing and Posting Transactions
The missing information is furnished by the use of an accounting form known as the journal.
The Journal
The journal, or day book, is the book of original entry for accounting data. Afterward, the data is transferred or posted to the ledger, the book of sub sequent or secondary entry. The various transactions are evidenced by sales tickets, purchase invoices, check stubs, and so on. On the basis of this evidence, the transactions are entered in chronological order in the journal. The process is called journalizing. A number of different journals may be used in a business. For our purposes, they may be grouped into general journals and specialized jour nals. The latter type, which are used in businesses with a large number of repetitive transactions, are described in 6. To illustrate journal izing, we here use the general journal, whose standard form is shown be low.
Journalizing
We describe the entries in the general journal according to the number ing in the table above: 1. Date. The year, month, and day of the rst entry are written in the date column. The year and month do not have to be repeated for the ad ditional entries until a new month occurs or a new page is needed. 2. Description. The account title to be debited is entered on the rst line, next to the date column. The name of the account to be credited is entered on the line below and indented. 3. P.R. (Posting Reference). Nothing is entered in this column until the particular entry is posted, that is, until the amounts are transferred to
14 BOOKKEEPING AND ACCOUNTING
the related ledger accounts. The posting process will be described in the next section. 4. Debit. The debit amount for each account is entered in this col umn. Generally, there is only one item, but there could be two or more separate items. 5. Credit. The credit amount for each account is entered in this col umn. Here again, there is generally only one account, but there could be two or more accounts involved with different amounts. 6. Explanation. A brief description of the transaction is usually made on the line below the credit. Generally, a blank line is left between the ex planation and the next entry.
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