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26 BOOKKEEPING AND ACCOUNTING
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At the end of April, one-twelfth of the $1,200, or $100, has expired. Therefore, an adjustment has to be made, decreasing or crediting Prepaid Insurance and increasing or debiting Insurance Expense. The entry would be: Insurance Expense 100 Prepaid Insurance 100 Thus, $100 would be shown as Insurance Expense in the income statement for April and the balance of $1,100 would be shown as part of Prepaid Insurance in the balance sheet. Prepaid Rent Assume that on April 1 a business paid $1,800 to cover the rent for the next three months. The full amount would have been recorded as a pre paid expense in April. Since there is a three-month period involved, the rent expense each month is $600. The balance of Prepaid Rent would be $1,200 at the beginning of May. The adjusting entry for April would be: Rent Expense Prepaid Rent 600
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Supplies A type of prepayment that is somewhat different from those previously described is the payment for of ce supplies or factory supplies. Assume that on April 1, $400 worth of supplies were purchased. There were none on hand before. This would increase the asset Supplies and decrease the asset Cash. At the end of April, when expense and revenue were to be matched and statements prepared, a count of the supplies on hand will be made. Assume that the inventory count shows that $250 of supplies are still on hand. Then the amount consumed during April was $150. The two entries are as follows: Apr. 1 Supplies Cash 30 Supplies Expense Supplies 400 400 150 150
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Supplies Expense of $150 will be included in the April income statement; Supplies of $250 will be included as an asset on the balance sheet of April 30.
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CHAPTER 5: Adjusting and Closing Procedures
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Accumulated Depreciation In the previous three adjusting entries, the balances of the assets men tioned were all reduced. These assets usually lose their value in a rela tively short period of time. However, assets that have a longer life expec tancy (such as a building) are treated differently because the accounting profession wants to keep a balance sheet record of the equipment s orig inal, or historical, cost. Thus the adjusting entry needed to re ect the true value of the long-term asset each year must allocate its original cost, known as depreciation. In order to accomplish the objectives of keeping original cost of the equipment and also maintaining a running total of the depreciation allocated, we must create a new account entitled Accumu lated Depreciation. This account, known as a contra asset (an asset that has the opposite balance to its asset), summarizes and accumulates the amount of depreciation over the equipment s total useful life. Assume that machinery costing $15,000 was purchased on February 1 of the cur rent year and was expected to last ten years. With the straight-line method of depreciation (equal charges each period), the depreciation would be $1,500 a year, or $125 a month. The adjusting entry would be as follows: Depreciation Expense Accumulated Depreciation 125
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At the end of April, Accumulated Depreciation would have a balance of $375, representing three months accumulated depreciation. The ac count would be shown in the balance sheet as follows: Machinery $15,000 Less: Accumulated Depreciation 375 $14,625
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In the previous section we discussed various kinds of adjustments to ac counts to which entries had already been made. Now we consider those instances in which an expense has been incurred or an income earned but the applicable amount has not been recorded during the month. For example, if salaries are paid on a weekly basis, the last week of the month may run into the next month. If April ends on a Tues
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