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Establish waste and recycling agreements with nearby businesses Businesses that
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operate in business centers or industrial parks can achieve signi cant cost savings by consolidating waste hauling and recycling contracts. Business tenant meetings or board meetings are appropriate venues to discuss these options. Create incentive programs for employees Motivating employees to recycle is one of the most important components of any waste minimization program. Offering awards to top-performing units or individuals can help achieve this goal. The awards may include money, corporate logo gifts, paid time off, or public recognition. A company-wide luncheon or breakfast may also be provided if the organizational waste minimization goals are met. Set defaults to double sided for copiers Studies have shown that setting copier defaults to double sided may reduce paper waste by 40 percent. Most copiers are set to single sided and users must select double sided. Use paperless fax machines Send les electronically to fax machines and set defaults to not print a fax con rmation. Provide employees with desk-side recycling bins Providing each employee in the of ce with a desk-side recycling container will enhance motivation to recycle. The container will serve as a visual reminder to recycle and reduce travel time to a consolidated recycle bin. The advantages of desk-side recycling include the maximum potential for collecting the most amount of paper for recycling and provide the most convenient method for employees to dispose of both recyclable and nonrecyclable materials. Disadvantages include the potential for contamination of recyclable papers if trash is disposed of into the wrong bin and the initial cost incurred for extra recycle bins. Provide employees with periodic newsletters These letters may contain information on recycling performance trends for the company, and announce awards and new programs. Appoint a green cop to monitor individual employee performance Designating an employee to police the material entering the waste stream and recycling bins can motivate employees to follow proper procedures. The individual should be instructed to report all ndings (conformance and nonconformance) to managers and other employees. Shredding of con dential documents Establish a relationship with a vendor to recycle shredded paper. Many waste removal and recycling companies offer con dential shredding services. Ensure that the company is certi ed by the National Association of Information Destruction (NAID). NAID offers a certi cation program on a voluntary basis to all NAID member companies providing informationdestruction services. Through the program, NAID members may seek annual certi cation audits for both mobile and plant-based operations in paper or printed media, micromedia, or computer hard drive destruction. The NAID certi cation program establishes standards for a secure destruction process including such areas as operational security, employee hiring and screening, the destruction process, responsible disposal and insurance. Implement reverse recycling An emerging concept involves eliminating desk-side waste bins and only providing employees with desk-side recycling bins. The custodial service is instructed to service only recycling bins at employees desks and the
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employee is responsible for transporting nonrecyclable waste to centralized containers in employee break rooms. The purpose of the concept is motivating employees to recycle by creating barriers to generating nonrecyclable waste. By employing this concept, a Toledo, Ohio based company was able to reduce waste disposal costs by 40 percent and consolidate general waste removal from 5 days to 2 days per week.
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Below are general procedures for implementing a solid waste reduction program in an of ce setting:
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Describe the direction, objectives, and proposed goal(s) of the recycling program. De ne the requirements necessary to accomplish this. Identify the waste categories and types. Review and evaluate Current collection and disposal practice(s) Current paper collection concept Current waste disposal contract(s) Assess composition of general cafeteria trash. Identify new wastes not currently identi ed or recovered. Develop campaign concept and requirements. Develop facility departments interface and support requirements. Schedule for program scope work. Develop capital and expense budget outline. Search out and contact local reclaiming and recycling vendors. Use services of local consultant(s) as needed.
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Of ce paper constitutes 45 percent of the waste generated for these businesses and marks the starting point for recycling programs in this sector. Of ce paper recycling has a high level of visibility, helps to foster employee buy-in, and can generate early wins for the recycling program. The following are step-by-step procedures for instituting an of ce paper recycling program. The steps include
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Determining what papers need to be recycled Locating a vendor who meets your requirements Procedures for setting up a program Monitoring your recycling progress throughout the year Keeping the program alive
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The success of any of ce recycling program depends on the support and cooperation from every employee, from the highest levels of management to the employees who carry out the actual collection procedures. In addition, effective relationship management with recycling vendors is critical. Below is a short list of vendor requirements for of ce paper recycling programs:
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