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8.2 Step 1: Establish the Team and De ne the Project
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After identifying the need to minimize solid waste and gaining top management support, the rst step involves establishing the team and de ning goals. The key outcomes and deliverables of this step are
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STEP 1: ESTABLISH THE TEAM AND DEFINE THE PROJECT
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Define 1. Establish the solid waste minimization team and charter
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Measure 2. Review existing solid waste and recycling records 3. Create process flowcharts and conduct throughput analyses 4. Conduct the solid waste sorts at the facility
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Analyze 5. Analyze the data to determine annual generation by work unit or area and establish baseline data
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Improve 6. Identify major waste minimization opportunities 7. Determine, evaluate, and select waste minimization process, equipment, and method improvement alternatives. 8. Develop the waste minimization deployment and execution plan 9. Execute and implement the waste minimization plan and timeline
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Control 10. Validate the program versus established goals 11. Monitor and continually improve performance
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Figure 8.1 Eleven-step Six Sigma approach to solid waste minimization.
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A letter of support from top management to all employees Team leader and member identi cation Initial training for the team Project goal identi cation including metrics Team charter Project timeline Project budget
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8.2.1 UPPER MANAGEMENT SUPPORT
Upper management support is one of the most important components for any successful project. A letter, memo, or e-mail from the organization president, CEO, or facility manager to all employees is a great way to set the tone of the project and to create awareness among all employees. A clear message must be sent that solid waste minimization is an important focus of the company and that all employees are requested to take part and contribute. Figure 8.2 shows a sample letter that may be used.
THE GENERAL APPROACH FOR A SOLID WASTE ASSESSMENT
January 31, 2010 Memo to all facility employees
Dear coworkers: As president of the organization, I am pleased to state that we have made a strong, unified commitment to collaboration and cooperation in increasing our recycling levels and reducing waste levels. This commitment has been demonstrated in funded projects, such as our aluminum can recycling program and the hiring of management and staff to support related environmental areas. In light of the recent successes and focus on environmental protection, we have placed increased emphasis on unifying our recycling efforts between throughout the organization. As a first step to accomplish the goal, we are forming a solid waste minimization team comprised of your peers to evaluate our current performance and implement process changes to increase our recycling levels and reinforce our focus on protecting the environment. This project will allow us to move forward with these key initiatives and any input that you have is highly welcomed and appreciated. If you have any input, please contact your immediate supervisor to share your thoughts. In conclusion, we have provided strong support for recycling and waste reduction. We are very pleased with the success of our collaborative efforts at our headquarters office and intend to implement a strong program at our facility. Our continued commitment to the environment will sustain the efforts of this program so that we may become a true environmental leader in our field. Sincerely,
President and CEO
Sample letter.
8.2.2 THE PROJECT TEAM
Selecting the team to lead the solid waste minimization project should not be taken lightly. Thought should be put into selecting a cross-functional team that has process knowledge and good interpersonal skills. The team leader should be in a management
STEP 1: ESTABLISH THE TEAM AND DEFINE THE PROJECT
position at the facility. This will allow for faster communication with management and a higher degree of authority within the team and throughout the facility. Efforts should also be made not to select an overburdened manager, the team leader must have adequate time that he or she can devote to the project and lead all meetings. The team itself should be comprised of ve to six core members representing different areas in the facility, including both management and hourly employees. For example, in a manufacturing plant, a janitorial worker, an engineer, a maintenance technician, a production supervisor/manager, a line employee, and an accountant would be a good mix. The team members should exhibit concern for the environment, possess strong interpersonal skills, and be well respected among their peers. The team will serve as the internal cheerleaders for the project to help build excitement, participation, and awareness. In addition, a technical expert within the company or contracted as a consultant is a very value-added inclusion in the team and highly recommended. The team will perform the roles discussed in Chap. 5. Temporary team members may be added to the project to assist in data collection during the waste sort discussed later in the chapter. For the example case study, the team was lead by an engineering manager and included a consultant hired on an on-needed basis, a line worker, a custodian, an accountant, a process engineer, a safety captain, and a production supervisor. This cross-functional team collectively possessed a strong understanding of all core and support operations within the facility.
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