STEP 8: DOCUMENTATION AND DEVELOPMENT OF THE DEPLOYMENT PLAN in Software

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STEP 8: DOCUMENTATION AND DEVELOPMENT OF THE DEPLOYMENT PLAN
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2.2 Recommendation and Approved Alternatives List the approved alternatives and attach the feasibility analysis sheet with all approval signatures. Section 3. Assumptions, Dependencies, Constraints 3.1 Assumptions Describe the assumptions about the current capabilities and use of the program when it is released to production. 3.2 Dependencies Describe the dependencies that can affect the deployment of the program. 3.3 Constraints Describe factors that limit the ability to deploy the program. Section 4. Operational Readiness 4.1 Site Preparation Describe the preparation required for the site on which the system will operate. De ne any changes that must occur to the operational site and specify features and items that should be modi ed to adapt to the new product. Identify the steps necessary to assist the customer in preparing the customer s designated sites for installation of the accepted programs. 4.2 Assessment of Deployment Readiness Describe the method for use in assessing deployment readiness. 4.3 Product Content Identify the con guration audits and reviews to be held after a product is tested and accepted and before the product is installed in the production environment. 4.4 Deviations and Waivers Provide additional information regarding any waivers and deviations from the original software requirements speci cation. Section 5. Timeline for Implementation Describe activities for a phased function rollout or a phased user base rollout. Section 6. Training and Documentation 6.1 Training Describe the plans for preparing and conducting training for the purpose of training all stakeholders on the use of the product. 6.2 Documentation
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THE GENERAL APPROACH FOR A SOLID WASTE ASSESSMENT
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6.2.1 Documents Identify and describe each document that will be produced for the purpose of aiding in installation, support, or use of the product. 6.2.2 Documentation Activities Describe activities required to develop each document. Section 7. Noti cation of Deployment Describe the method of notifying all stakeholders of the successful release of a product. Identify stakeholders and groups requiring noti cation. Section 8. Operations and Maintenance Planning Describe the maintenance and operations activities for the product. Section 9. Contingency Plan Describe the contingency plan to be executed if problems occur during deployment activities. Section 10. Appendices Include any relevant appendices.
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8.12 Implementation and Execution of the Solid Waste Minimization Plan
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A well-developed deployment plan based on viable options will yield poor results if the plan is not executed properly. There is no such thing as overcommunication when it comes to rolling out a new project or program. The three key components of a successful implementation and execution are following the deployment plan, communication, and recognizing the need to adjust in certain circumstances. To facilitate the communication process, at a minimum, weekly progress meetings should be held with all key stakeholders. These meetings should focus on the status of each project versus the timeline and established goals. An agenda and the project timeline should be prepared in advanced and serve to lead the discussion. The task leader (as determined in the deployment plan) should take the lead role in discussing the status of each project or program. Any obstacles or delays should be discussed so that the team may determine solutions. During the deployment process it is critical not to overwhelm employees with process changes. Effort should be taken to ensure that all employees are aware of upcoming changes, timelines, and the reasons behind the change. This can be accomplished with service talks, postings, or newsletters in paychecks. All three options may
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VALIDATE THE PROGRAM VERSUS GOALS
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be used to ensure that the message is heard and that employees are not confused and buy in to the programs. In general, less effort is required for operational and process changes. These options can usually be implemented in a much quicker fashion than equipment or material changes. Following is a general outline of the scope of an implementation effort:
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Approve the project or program Finalize the speci cations and design for each alternative Submit and gather bid requests and quotes (if necessary) Complete and submit a purchase order Receive and install the equipment Finalize operating and maintenance procedures Train affected employees Start the project or program Complete regulatory inspections Track implemented project cost savings and waste reductions
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