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Evaluating Corporate Data Requirements
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efore you begin to implement any data protection strategy, you ll need to evaluate the real purpose for backing up your information. Most people will probably say that the primary reason to back up data is to protect against its loss. This is a good reason, as it encompasses all of the various scenarios that can cause a loss of data. These situations range from the accidental loss of some information due to user error to the failure of mission-critical server hardware. Regardless of the reason for protecting data, the question still remains: What should be backed up, and how often should it be protected In this chapter, we ll start looking at the real issues involved with developing a data protection policy. First, we ll discuss the real reasons for protecting information a few of which you may not have considered. Next, we ll look at what you can do to protect information in an ideal world. Because we don t live in an ideal world, however, we ll also review the types of constraints we normally work within. Based on this information, we ll look at data protection concepts. The most important step in creating a data protection plan is to evaluate your organization s current environment. After all, without knowing what you currently support (and why), you have little chance of addressing all of your business concerns. Having gathered all this information, we ll be ready to form a business requirements document. I ll provide information on how you can apply this document to the real task at hand: developing a data protection strategy for your business. If you have a very technical background and are expecting to hit the technical issues right away, you ll have to wait a bit, because Part I of this book doesn t include any SQL Server-specific commands, screenshots, or code. On the other hand, if you are responsible for managing business processes, you should feel right at home discussing the details of planning for the implementation of data protection. Regardless of your background or your position without your organization, I urge you not to skip this chapter. It presents some important points that you ll need to understand thoroughly before you can get the most out of this book and your data protection strategy.
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The fact that you ve made it to the second section of 1 probably means that you have an idea of the importance of protecting your organization s information. A cynic might say that you re protecting data so that you can save your job in case anything goes wrong with your organization s system. That s not a bad reason (especially if you like your job), but it doesn t really explain the business purposes for protecting that data. Although many of the reasons for protecting data might be obvious, taking some time to review these reasons is worthwhile, before we dive into the details of evaluating your business requirements. In this section, we ll look at some good reasons for protecting information.
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In many companies, information is one of the most powerful assets of the company itself. Employees may come and go, but traditional businesses survive based on the powers of
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their products. For example, a company that makes, packages, and sells soft drinks might undergo many changes, but its basic knowledge must remain a part of the company if it plans to survive. A less obvious example might be a consulting organization. Although the people are the product, the success of the company depends on many other factors. In this case, the infrastructure of the company, along with lessons learned from past projects, can be of immense value. A company s data not only is important, but it s also very difficult to replace if lost. Although this alone is a compelling enough reason to perform adequate backups, many other reasons exist. Several studies have been done to estimate the costs of data loss caused by various factors. One such study is the Computer Security Institute s 1999 CSI/FBI Computer Crime & Security Survey, which states the following: w Financial losses due to computer security breaches mounted to over $100,000,000 for the third straight year . . . 163 out of 521 respondents in the 1999 CSI/FBI survey reported a total of $123,779,000 in losses. The most serious financial losses occurred through theft of proprietary information. Twenty-three out of 521 respondents reported a total of $42,496,000 [an increase from $33,545,000] in the 98 survey and $20,048,000 in the 97 survey, a rise of over 100 percent in only three years. Theft of proprietary information is perhaps the greatest threat to U.S. economic competitiveness in the global marketplace.
Statements like these really bring home the point of how important our data is to the well-being of our businesses.
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