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Technical support Although you may not expect to need it, technical support for backup software products is an important consideration. Even if you have onsite experts in specific backup software, you should always be able to contact the product manufacturer with technical questions. Ideally, the manufacturer will have a direct high-priority line for situations in which downtime or data loss has occurred. Also, be sure that systems and network administrators are aware of the backup and recovery contacts that are available. The time immediately after a critical server failure is not a good occasion to determine that your disaster recovery software is not the best.
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Although you can probably think of several other constraints for your own business environment, the preceding list should at least give you some criteria on which you can judge potential backup applications. Remember that the quality of the decision you make here will determine how easily you ll be able to protect information in the future. Now that we have an idea of the basic considerations, let s move on to examine some of these features and options in detail.
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Earlier in this chapter, we looked at the issues associated with performing hot and cold database backups. I mentioned that without special software, databases and other types of servers that mark files as in use can t be properly backed up. Examples of these types of servers include Microsoft Exchange Server and Microsoft SQL Server. Both platforms must have full access to files while they are running. Furthermore, files must remain consistent to a certain point in time. For these reasons, special backup software is required to perform hot backups of files. Most major data protection software packages provide optional modules that can be installed for handling these special cases. For example, a SQL Server module might integrate with the Named Pipes backup architecture of SQL Server to store live database information in a consistent format without requiring the server to be stopped or a database dump to be made. Of course, the same features are provided within SQL Server 7 itself. When evaluating these special options, be sure to consider their cost and the features that are provided. You may find that performance is increased and administration integrates well with the rest of your backup solution. Or, you might decide to invest in a whole new backup solution, using SQL Server s utilities to manage database dumps and tape storage. In addition to special modules for SQL Server and other databases, many backup software vendors offer other options. For example, if you ll be using a tape autoloader, you ll need management software that can handle tape libraries. Or, if you need to keep data synchronized between multiple servers, file and directory replication tools are available. Each of these special modules will likely cost more in initial software purchases, but they might be worthwhile investments, because they can save time and reduce the chance of errors.
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One of the main problems with restoring data in the event of a full system crash is the number of steps that might be required before performing a restore operation. Typically, this includes the following process: 1. Replace failed hardware (if any). 2. Reload the operating system along with any necessary updates or patches. 3. Reinstall all required drivers, including those for the backup device. 4. Install the backup software. 5. Begin the restore process. In 7, Recovering the Data, we'll look at these operations in more detail. The overall process need not involve this many time-consuming steps, however. Many backup packages offer disaster recovery options that can be used to boot the system from a minimal set of diskettes (or other media). These boot disks load a minimal operating system that accesses your tape device and directly restores your information. The result is the savings of a great deal of time by avoiding the process of reinstalling the OS and all necessary drivers and software. Apart from the convenience, the investment in disaster recovery options can be priceless when you need to replace a failed mission-critical server, for example, where downtime is very costly. If a disaster recovery option is available with your selected backup software package, you should consider purchasing that option.
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