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suring that virus scanners are kept up-to-date with the latest virus definitions can be a tedious and error-prone process. Fortunately, many vendors of antivirus software offer products designed specifically for networks. For example, some applications allow you to remotely administer and update the client-side virus-scanning software from a central location. Others perform virus scans through logon scripts. Regardless of the virus scanning procedures you choose, do keep in mind that these scans can be quite annoying to users. You will probably save yourself much grief, for instance, if your solution does not call for a scan of local hard drives at every login. Such frequent virus scans are rarely necessary and, in fact, will probably hurt productivity more than the overwhelming majority of viruses might. As with any other security or data protection strategy, your virus protection routine should revolve around the needs of the business and cause as little disruption as possible to the users who work there.
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One of the plagues of working with disk management on Intel-based machines is that we re limited by a partition-based system that was designed for machines over a decade old. Nowadays, there are several different types of file systems that an OS might require. In the Windows world, the list includes FAT, FAT32, and NTFS. Linux and OS/2 systems require their own file systems. One of the challenges of managing various partition types is that you have to plan ahead. Until recently, adding or resizing partitions involved backing up all the data on the disk, reworking the partitions, and then restoring all the
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In this chapter, we ve discussed many hardware and software products that can help your company implement and manage a successful data protection plan. Throughout this book, I will continue to emphasize the importance of reaching business goals with technology. A good data protection solution will not only meet your technical requirements, but will also fit within your business constraints. One of the limited resources you will have to deal with is your company s budget. In 2, Developing the Data Protection Plan, we talked about various factors to consider when you re determining the cost and value of protecting information. So how can you make sure that your purchasing decisions make good business sense For some purchases, it can be quite easy to determine the true cost of what you are buying. If all other parameters (such as quality) are held constant, a pizza that costs $10 is a better deal than one that costs more. (This is an important consideration for authors of technical books!) When dealing with other investments, however, the situation gets much more complex. Let s consider the case of backup software. Clearly, a major factor in your decision will be the initial outlay the costs of the software itself and all necessary licenses. But do these figures really tell us h ow much the product will cost Factors such as the cost of training network and systems administrators in using the new product are likely to be significant, as will be any downtime required to install the software on production servers. Though they are not quite as easy to measure as the sticker price of a product, these other factors are at least as significant. The specifics of how secondary costs affect your business will be one of your main concerns. Unfortunately, there s no way I could write a table of estimated costs that would apply to more than a few readers of this book. However, there are some general methodologies used for estimating the costs and overall quality of an investment. In this section, we ll look at some issues that you ll want to consider when determining the real impact of a data protection solution.
Total Cost of Ownership (TCO)
We ve already alluded to the fact that, when an item s costs are being measured, the purchase price is only the beginning. Anyone who has ever owned an unreliable car is painfully aware that the initial cost of something is sometimes only a fraction of the total money spent. In business, this larger total is known as the Total Cost of Ownership (TCO). The idea behind TCO is that an organization must measure all the costs in its environment in order to get an accurate picture of their business situation. Cost categories in-
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