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These are the key people involved in planning data protection for Mom & Pop s Bloomin Garden Shop: w Iris Thorne ( Mom ) Mom is skeptical of technology and her main goal is to keep the focus of the business on what they do best growing and selling plants. Bud Thorne ( Pop ) Pop has recently been talking to a friend of his who does stuff with computers. The friend has mentioned several ways in which technology could help ease their business problems. Though he s not technical by any stretch of the imagination, Pop doesn t mind occasionally dabbling in basic PC maintenance tasks. Lily Bud and Iris s daughter. She has worked with computers as an end user and, as a business major at the local college, understands the benefits that computers can bring to the workplace.
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Three stores in the same city
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Synchronizing and protecting Knowledge Base and POS data between stores.
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Negligible growth over the next year; the eventual addition of one more store is in the foreseeable future.
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To meet its information-management goals, Mom & Pop s Bloomin Garden Shop clearly needs a better way to track information than a traditional paper-based one. On the advice of their daughter Lily, Mom and Pop have decided to place a basic computer running Microsoft Windows 98 in each of their three store locations. These machines are used for three separate applications: w s v Point-Of-Sale (POS) transactions An application that stores and processes sales
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Gardening Knowledge Base A small database containing common questions and answers from customers regarding lawn care issues General Business Tools spreadsheet application Creates signs and performs calculations on a basic
The computer in each store has Microsoft Office installed. Both the POS application and Gardening Knowledge Base are simple, front-end programs that store information in a Microsoft Access database. The stores all have access to the Internet through analog modems and can also connect directly to each other, if necessary. With this technology, however, Mom and Pop had to think of data protection. Let s see how they did it.
The Story
Pop had always had an interest in working with computers, but not much technical background. Lately, he has found himself coming into the shop earlier each day just to work with the POS and Gardening Knowledge Base applications he had purchased at the local computer store. I can t believe how long we ve been able to get by without this technology, he said to Mom. With these computers in each store, we won t have to wonder about sales during the week. Plus, we can keep track of all of those questions customers have. I d even like to put together a newsletter for our bigger customers you know, such as Martha, who buys a lot of stuff each month. Mom knew much less about computers, but she trusted in Pop s decision. After all, it would be nice to be able to manage these types of information and store them accordingly. Within the next few weeks, Pop, with the help of Lily, had set up a computer in each of the three store locations. He personally trained the store managers on using the applications, and they, in turn, trained their employees. Overall, the employees of Mom & Pop s were excited at the opportunity to use newer tools. The basic network setup for the company was quite simple. Stores could use their dial-up accounts to connect to the Internet, if necessary. Additionally, they could connect to each other directly using modem connections. With the help of an outside consultant, Pop was able to set up an automated process that copied files from the two other stores to Store 1. However, the consultant brought up several interesting points. First and foremost, the data had to be backed up. Well, I already have copies of the POS and Knowledge Base databases at each of the three stores isn t that enough The consultant
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