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heck of a time working through this in Accounting, and we happened to make the front section of the local newspaper this morning. Did anyone notice that Any more of these icebergs, and we ll all have a lot of stock in the Titanic of coffee shops! Monica tried to smile at the tension-relieving joke, but it wasn t enough. Everyone wanted answers, and would settle for nothing less. It was time to stick it to the IT Guy. Gordon, you understand the technical issues better than any of us. What s your take on this situation It was inevitable, Gordon said. His statement was blunt, to the point, and frustrated almost everyone. Sooner or later, a server failure was going to cause a problem. For over three years, I ve been asking each of you to place more money into performing data protection. But, no one seemed to get it! After all, why put money into something when you don t get a good return on investment. Based on last year s budget, we were lucky to deploy the servers for Region 7 on time, let alone perform adequate backups for dozens of stores! Gordon was right, and Monica knew it. He had tried hard to make everyone understand the importance of proper backup and recovery procedures. But everyone was at fault. Gordon s data protection cost estimates were astronomical. No one wanted to begin to volunteer funds to cover the costs. Monica knew she was guilty, as well. I should have paid more attention to this issue, and for that I apologize. I understand that it was a tough sell for you Gordon. I don t think any of us hold you or the IT organization solely responsible for what happened. Gordon was visibly relieved. It was the first good news he d heard in the last 24 hours (most of which he spent awake trying to troubleshoot the server with his technicians). What should we do to avoid this in the future, Gordon Monica asked. It was about time somebody paid some real attention to IT s advice, he thought. There s so much, I don t even know where to start! he said in a single, loud breath. Here s what I d like to do he began. Gordon suggested many resolutions: w s Create a high-priority line at the Help Desk. That way, Terry wouldn t have had to wait to report the problem. Install a backup system that allows for centralized administration. That way, the IT department wouldn t have to depend on store managers to monitor the backup processes. Purchase backup servers for each region. In the event of a failure, a store manager or Help Desk technician would physically drive the machine down to the site of failure. If the failure was not due to the disk subsystem, the drives could be easily pulled out of one machine and inserted into another. If a disk had failed, replacement drives would be available. Implement fault tolerance for the store servers. The standard configuration for each of the stores was a RAID-capable server, but only one drive was included. For the price of purchasing two more hard disks, each store would be well protected against disk failures.
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Establish written policies for data protection so that all departments would be aware of the amount of data protection they had bought.
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Gordon took care to mention that the costs for almost all of these upgrades would be less than that for a few hours of downtime or the loss of sales data. He mentioned his attempts at implementing these changes, but described in detail how the lack of funding made it impossible. It was a rare occurrence, but it seemed that everyone at the meeting listened attentively, and most were even taking notes! What would it take to deliver all of this, Gordon Monica asked. Gordon, back to his normally humorous self, exclaimed, Show me the money! The first real laughter of the meeting ensued and then died down. But, a lot of the tension had been alleviated and the mood had become quite constructive. It was Monica s turn to offer a resolution. I know several people in this room understand that a good portion of our expenditures are toward technical resources. Some of you have referred to the IT group as a black hole for profits. But, our spending may not be enough. I ve been reading about a lot of companies that are implementing charge-backs for IT and other internal services. The idea is that every department and store would pay for the IT services that it uses. That way, we d see Gordon s group as less of a money-pit and more of a service that we depend on and pay for. I realize that there would be some challenges in implementing this idea, but at least they d be decisions we would all be responsible for making. Gordon looked quite happy at the idea, one that he had proposed a few quarters ago when the company hadn t been doing so well. From the looks on the other faces, it seemed that others were willing to give the idea a shot. That s good, because with Monica s backing, they d have little choice in considering the idea. We ll all meet tomorrow morning in this office to discuss the idea. If any of you are unable to make it, let me know and send a delegate from your department. And, I d like to hear from some cashiers and clerks at the store level, as well. Terry, see who s interested in coming. And, thanks to all of you for remaining level-headed in this unfortunate time. It was a strange situation. The company had just had a terrible disaster at one of its busiest stores. A lot of money was lost and resolution seemed to be a distant hope. In fact, by the end of the meeting, nothing was really resolved. Nevertheless, everyone seemed to leave happy and hopeful that data loss problems would soon be less of a concern.
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