barcode generator vb.net Developing the Data Protection Plan in Software

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Developing the Data Protection Plan
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realize it until 30 days later, should this be considered an IT issue Some would say that the user is responsible for properly protecting his or her data, and that calling in IT to restore the file would be more costly than re-creating the document from scratch. In a case like this, you could place the burden of the decision on the user (or the user s manager). In the following section, we ll cover the use of chargebacks; in a chargeback system, IT organizations pass costs back to the departments that use their services. In many organizations, managers are responsible for requesting and processing all recovery operations. With this level of approval, IT does not have to worry about political and management issues, and can focus on the real technical tasks at hand.
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If you re pitching a data protection plan to company management, you should try to look at things from their perspective. It s important to be able to justify the costs that will be incurred in this process and their potential paybacks. In the case of a data protection plan, this can be a hard sell. Protecting data, in itself, will not increase revenues or improve business processes. In fact, it will cost money and spend time. Essentially, what you are selling is an insurance policy to your upper-level managers and anyone who has ever tried selling insurance can tell you how challenging it can be to convince the customer of its value and necessity. Evaluating costs for a backup solution can be quite challenging due to the nature of the operations. Guessing how much the loss of data might cost is no easier. Essentially, you re protecting against something that might never happen. When it comes to looking at a return on investment (ROI), the only way a backup solution can pay for itself is if significant data loss actually does occur. However, there are ways to justify the costs of implementing a sound data protection plan. Managing costs will likely involve working with others in the organization and distributing expenses to those who are really purchasing the insurance policy. Let s look at some ways in which you might do this.
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The costs related to protecting information can be very high in some cases. Some organizations will show that all of these costs are associated with IT. However, IT departments themselves are, for the most part, protecting information for others. By making IT the focal point of these expensive procedures, it might seem that the IT department is a bigger cost center than it really is. When you must ask management for further funding to implement backup and recovery procedures, the expenses can be difficult to justify. It s important to distribute the costs of performing backups across the departments for which they are performed. This makes it much easier for department managers to choose what information really must be backed up. When asked about which information is most important, a typical response is likely to be It s all important and must be backed up. However, after realizing the costs associated with the backups, expectations and requirements become much more realistic. To cover the costs associated with performing backups and recovering data as needed, IT departments may choose to imple-
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ment a chargeback scheme. In this method, departments are actually billed for the IT resources they use. For example, an IT department might develop costs based on the usage of resources that are typically shared throughout the organization. This system is shown in Table 2-1. Though at first it might seem a little strange to treat your own users as customers of a service, these charges represent a currency that can help all users and departments realize their value. It can also help reduce costs, because this will be in everyone s best interest. For example, if one-on-one end-user training from the help desk is considerably more expensive than sending a group of users to a class, departments will choose the latter as the better solution (unless other business reasons prevent it). Some companies have taken this even further by requiring their internal support and services departments to compete with actual external hardware, software, and service vendors. It s an important concept, since it forces internal departments to stay focused and competitive. If they are unable to perform as good a service as outside organizations, perhaps they should not be in business at all. Overall, these creative ways of distributing the costs associated with IT departments can help better conserve, manage, and distribute these resources within the company. It can also make the costs and tasks related to data protection appear to be a task that affects the entire company not just the IT department.
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