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By default, network operating systems offer a wide range of features. Though these features are the reason for the success of the network OS platform, they can also cause security problems when you enable features you re not using. For example, if you don t need to use the FTP service, you should make sure that it is turned off. In the case that you do need to use it, however, you can still make configuration changes that will increase the security overall. On a network level, for example, you can disable protocols that are not being used. This can improve security by shutting down avenues of entry into your system. Generally, all that is required is knowledge of the specific systems in question. Some decisions will be obvious. For example, if we re not allowing Internet access to certain user workstations, they do not require use of TCP/IP. We already mentioned policies that might be implemented to prevent the sharing of passwords or other information.
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Systems administrators who work in heterogeneous environments can attest to the fact that it s much easier to manage several similar servers than it is to work with very different platforms. One of the basic steps in reducing environment complexity is the creation of standards. Standards are so important that we often take them from granted. In searching for a common item, a music CD, we can be sure that the same media will work in all of our CD players. Imagine how much more complex (and costly) this would be if there were several different sizes of compact discs! Consistency is also important when you re considering your client hardware and software. IT departments should work toward creating approved hardware, software, and network buying lists. The enforcement policy could state that any items not on the list or specifically approved otherwise will not be supported by the IT department or will receive a lower priority. A policy might specify several choices for desktop systems, a standard notebook configuration, and a list of supported applications. Here are some of the benefits of standardization: w Providing better support to end users When IT and help desk staff can focus on working with similar applications and troubleshooting, they will quickly develop a knowledge base for handling specific problems. This information can be used to quickly and efficiently troubleshoot user problems. Reducing costs By having standardized platforms, you ll be able to swap parts and/or perform upgrades more efficiently. It may even be worthwhile to have a spare machine available to minimize downtime. Larger companies will be able to obtain preferred customer discounts from vendors. Support contracts may be better negotiated, and a technology refresh cycle might be easier to implement. Making good purchasing decisions IT personnel are often more qualified than management to make decisions regarding which hardware and software will best fit best into the environments they support. To verify claims made by zealous product vendors, you can compare different products and test their actual features for compatibility, performance, and value.
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Regarding software, an approved application list should be developed and distributed. If users require additional software, they should contact IT first regarding an evaluation of the product. This allows an organization to keep track of licenses and list all the applications installed on users systems. Problems such as software incompatibilities can be detected in a test lab environment without impacting critical business functions. If users do not go through this process, they should know that they will receive limited or no support from IT other than reinstalling their systems. Here are some recommendations: w Choose supported hardware. Although purchasing generic computers from a local store might be cheaper in the short run, the money you save might be spent several times over in management and support-related costs. Generally, larger manufacturers offer better support contracts and can be helpful in troubleshooting problems that may occur. Manage client applications. Too many organizations allow their users to install any software whenever they want it. Tangible material is easy to track if I sell you a car, it s yours and you can do whatever you want with it. Software, however, is a lot trickier. A single installation media can be used to install the software on thousands of computers. It s also important to manage software to ensure that your organization is in compliance with licensing restrictions. Adding to the confusion are complex licensing agreements and issues about whether software is licensed to an individual (a named user), a workstation, or a concurrent connection.
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There are, of course, some tradeoffs in adhering to standards. For example, computer CPUs could be made much faster than current Intel processors and clones if they were redesigned from the ground up. However, a major factor in the success of current and future Intel-based chips is that they must support previous CPU instructions. Intel s Pentium III processor, for example, allows you to run programs that were designed to run on the Intel 386 or later processors. Determining the proper items to standardize and making sound choices on which standards to support can help to drastically increase supportability and reduce the complexity of creating a working data protection plan.
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