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REVIEWING AND MAINTAINING THE PLAN
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A good data protection plan will include provisions for performing checkup on its own status. The plan is never really finalized, as we described when discussing the iterative approach. As the needs of the organization change and grow, so too should the plan itself. Few plans are ever perfect, and if you do reach that status with yours, chances are good that before you can celebrate for too long, the business requirements will change. There are several ways to ensure that your data protection plan is not outdated by the time you implement it. Keep these in mind as you review and maintain your data protection plan.
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Developing the Data Protection Plan
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Ensuring that the Plan is Flexible
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When designing the plan, make sure that it is flexible. Wherever possible, avoid posting hard numbers, because they are moving targets. For example, a backup plan from just a few years ago might have categorized machines supporting 400MB databases as large database servers. That number has changed dramatically with the need for more information and greater reliance on data support systems. Additionally, network infrastructure changes regularly. Plans to protect Windows NT 4 servers will also need to change as upgrades are made to Windows 2000 Servers. Flexible plans use percentages and approximations to remain relevant even when changes to business requirements occur. Changing the data protection plan itself, of course, is not out of the question. But, it s much easier to make addendums and slight modifications to forward-looking policies.
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Ensuring Physical Security
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All the configuration options in the world cannot prevent someone from carrying your server out of the building if it s not physically secured. Also, most common functions on a Windows NT/2000 computer can be performed from a remote workstation. It s important that you control who has access to the different computers on your network. There are several ways to physically secure your servers. First, many organizations have security guards who control access to certain areas of their buildings. It is very important that these individuals know the company policy, for instance, on carrying large, expensive computer equipment in and out the door. Second, physical access to the server room should be restricted. Pass-card security systems have become quite affordable, and they are easy to manage. Consider how these and similar measures might enhance your data protection plan.
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What Would an Intruder Do
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Ancient wisdom tells us that it is wise to know the ways of one s enemies. A routine practice in some companies is to run the Windows NT security accounts database through a password-cracking utility. Any password that can be cracked using this brute-force method should be retired, and the user instructed to choose a stronger one. Another tactic is to try accessing certain files and systems by impersonating a user who should not be able to do so. If your data protection plan fails any of these simple tests, it s probably time to make revisions.
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CAUTION: Before you undertake any aggressive password-testing measures, be sure to seek permission from upper management preferably in writing. Although walking through unlocked doors might seem harmless enough, you may be breaking company regulations by tinkering with people s passwords.
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Establishing External Security Audits
Sometimes, the people who implement security and data protection are not the best people to test it. Usually, implementers will test only for the problems they have protected against and will not solve the potentially more dangerous problems that they were not aware of. The use of consultants or other outside individuals can be very useful here. Generally, an external network security auditor will try to penetrate your network and operating system defenses (after obtaining your written permission). They will then document the security issues and, optionally, describe ways in which these hacks can be prevented. Regularly performing such audits can ensure that you have protected against at least the most common intrusion attempts.
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