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A SAMPLE DATA PROTECTION PLAN
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So far, we ve covered business management best practices, IT recommendations, and the steps involved in creating a data protection plan. Many people like to learn by example; just ask developers how they feel about sample code! If you re one of these people, then this section is for you. The following is a sample data protection plan for a medium-sized business (although most of the policy information you see here will apply to businesses of any size). As you read through the sample plan, think about which elements may or may not apply in your own environment.
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DATA PROTECTION POLICY
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The IT department is dedicated to protecting the company s intellectual property and vital business information, using the resources available for these tasks. To ensure the continued protection of crucial company data, and to accommodate the security needs of the organization, the following policies have been put in place: w Backup limitations Current backup plans are designed to protect only information that is stored on servers. Client workstations will not be backed up, as a general rule, unless otherwise arranged. All network users are encouraged to store information on their home drives (H for most users). This information is actually copied to a network server that will be backed up regularly. Backup frequency Backups of all information will be performed nightly, unless otherwise arranged. Nightly backups will ensure that the maximum amount of data that may be lost is one day s worth. Data retention Backups will be archived monthly, and monthly tapes will be retained for a period of five years, unless otherwise arranged.
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If you feel that your needs are not met by these services, please contact Bob, IT Manager, at extension 6555.
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IT Responsibilities
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IT will be responsible for maintaining the security of various types of corporate information, as agreed upon by upper management at the December 12th Executive Meeting. Following are the staff members whose roles are designed to meet these goals, along with descriptions of their respective responsibilities: w Data Protection Implementer Add new workstations and servers to the existing backup solution as they are added to the network, and update the data protection plan as needed. Backup Operations Manager Make configuration changes to accommodate changing business requirements, verify that backups are being performed on schedule, and update the data protection plan as needed. Media Manager Switch media in devices when appropriate; label, catalog, and organize media. End-User Support Technician Assist users with general questions about backup and recovery issues and perform basic support. Backup Verification Engineer Periodically perform test recovery operations based on the schedule set forth in the data protection plan. Data Recovery Engineer Perform recovery of information that is lost due to hardware failure, user error, or other problems, and record this information in the IT Chargeback Log.
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STAFF ASSIGNMENTS The following individuals will be responsible for fulfilling the roles enumerated in the preceding section for January, 2000. In the event that someone is unable to complete these tasks, he or she should notify the Fall-Back Team Member, whose duty it will then become to finish the assigned tasks for that role. Fall-Back Team Member Jane D. Jason R. James K. Pedro M. Robert D. Monica D.
Role Data Protection Implementer Backup Operations Manager Media Manager End-User Support Technician Backup Verification Engineer Data Recovery Engineer
Staff Assignment Jason R. Robert D. Pedro M. James K. Monica D. Jane D.
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In order to provide all IT staff with the experience of working on all tasks, individual responsibilities will rotate on a predefined schedule. THE REQUEST PROCESS The following flowchart documents the basic flow of a data protection request from when it is first called into the Help Desk through to resolution. All technicians should follow the appropriate procedures, based on the severity of the call and the individuals involved. The help desk staffer who receives the call will be responsible for owning the issue. Even if the call is to be resolved by another IT staffer, the individual who receives the call must ensure that the issue has been closed out. Please direct questions on this policy to any IT Manager.
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