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Common criticisms of system policies in Windows NT 4 include difficult configuration and the lack of administrative methods to cover the entire enterprise. Although policies can still be placed on local machines, Windows 2000 includes the Group Policies feature to allow the restriction of client-side activities to be controlled across sites and various levels of organizational units (OUs). Figure 3-15 shows some of the options you can choose from when configuring Group Policies. The interface is also extensible, so systems administrators can configure additional options to meet business requirements. The administration of policies has been made much easier through the use of Group Policy Objects (GPOs). These objects are created once and then applied to any users or groups within Active Directory. If changes to Group Policies must be made (in response to changing business needs or to accommodate new applications), only the GPO must be modified. This modular method can greatly decrease the time spent in administering policies. When configuring Windows 2000 s Group Policies, be sure to do the following: w Disable unused GPOs. The use of GPOs involves some overhead in processing and network resources. If you re not using some of the GPOs that are configured, be sure to disable them so that they are not processed each time a client logs in. Pay attention to policy inheritance. Although being able to set permissions in a hierarchical manner can greatly reduce administration, it can make pinpointing security problems and configuration errors difficult. Be sure you plan for the inheritance features of GPOs before you apply them to specific objects in Active Directory. Consolidate common GPOs. It will take longer for users with multiple GPOs to log in, since each of these items must be processed. As long as it is practical, be sure to consolidate commonly used policies and apply them directly to the appropriate groups.
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Group Policies can also be used to cure some of the sore points of managing software and configuration options. For example, software management features allow for the automatic installation or update of applications on demand and from a central location. Also, user directories can be specified with greater granularity, and systems administrators can ensure that important information is stored securely on servers. This is a vital part of any organization-wide data protection plan that does not include complete backups of information stored on laptops and client workstations. Additional information on implementing, managing, and using Group Policies is available in the online help that is installed with Windows 2000 Server.
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Another welcome addition in Windows 2000 is Distributed File System (DFS) technology. Although this option was available for Windows NT 4 as an add-on, it was rarely deployed because of the OS changes required. DFS allows systems administrators to abstract the underlying complexity of server and share configurations from end users. It does this by setting up a DFS root on one machine and creating one or more share points. Now, instead of remembering that a resource is available via a share on Server 12, users can access a single server and browse the share tree to find what they need. The benefits go much farther than that, however. The share points that are configured within DFS can be easily changed on the server side without requiring any reconfiguration on clients. Additionally, load balancing is supported. This is very useful for busy shares that store files that are generally used as read-only (for example, a distribution point for Microsoft Office 2000). If configured with multiple share points for this resource, DFS will automatically distribute requests between the available servers. Better yet, if one of the share points is unavailable, users will automatically be redirected when they try to connect. The end result is a better end-user experience and the ability to easily distribute information on various file servers with minimal reconfiguration. Note, how-
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