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You probably aren t surprised to know that one of the limiting factors regarding technology adoption has to do with costs. Although technology is available for performing adequate backup and restore operations, the necessary hardware and software may be priced far out of reach to be practical for your business. This makes it important to consider what level of protection you absolutely need and to plan on resource purchases more accurately. If you re in the position of making recommendations in these areas, be sure that you document your opinion and the fact that upper management has decided not to follow it, if applicable. This information might become very important in the event of data loss. If you could see into the future, you would know exactly which problems will occur and plan for those. Instead, you have to make a best guess at what is likely to occur, and base your data protection strategies against those eventualities. The central debate involves the costs associated with protecting data versus the potential costs of losing it. Somehow, the decision makers in your organization need to find a happy middle-ground between these two factors. Nevertheless, the systems administrators likely will be blamed for data loss resulting from anything along the entire spectrum of possibilities from user error to hardware failures. Keep this in mind when trying to justify the safeguards your company needs. Later in this chapter, we ll look at what s needed to develop a preliminary budget.
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People can be a costly but irreplaceable resource. In fact, they re probably one of your business s greatest strengths. In recent years, finding and retaining qualified information technology professionals has been a topic of great concern in many organizations. When it comes to protecting information, you ll need people to make sure that your systems are configured properly and to plan, test, and manage these solutions. Thus, the lack of qualified people is another constraint that your data protection policy needs to take into account. One of the most common excuses for not performing backups (and even more so for not testing them) is that There s just not enough time to do it all. To make the case worse for performing backups, the job itself is almost invisible if things are going well, people see only that you re not performing other jobs during the time spent implementing and managing data security measures. This is in sharp contrast to other IT functions, such as implementing new systems, supporting users, and optimizing performance all of which are the kinds of things you re likely to be rewarded for doing. The attitude that I ve got better things to do than manage a stack of tapes might never cause any problems in your environment. That s very unlikely, though. As already mentioned, data loss is a very real risk. So, the challenge becomes having the time and expertise to implement and maintain a suitable data protection plan.
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Even if all of these constraints don t affect you (which is highly unlikely), you are still bound by the laws of physics and our understanding of them. For example, it is very difficult to fully protect against natural disasters in a single location. Being able to predict all natural disasters within the amount of time required to avoid them is not something humans will be able to do in the foreseeable future. Technical constraints apply to our information systems, as well. For example, at the hardware level, media has a finite capacity, and hardware has real performance limitations. Although new technologies try to keep pace with requirements, the increasing demands that are placed on computing systems make it difficult. The most common issue is that, even with some of the most advanced solutions on the market (which are quite costly), simply too much information exists to manage it practically. So, compromises must be made. Instead of making sure that data is backed up every second, we choose to back up data every day. And, instead of protecting all the information on all of your business systems, you must concede that some information can be replaced the hard way. Again, if you make compromises, be sure that you document why and how they were determined. Enumerating the drawbacks beforehand can go a long way in protecting technical staff from taking the blame for poor business decisions. However, keep in mind that tradeoffs are necessary, due to technological limitations.
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