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As these questions indicate, combining these systems creates a quite complicated network. Add issues such as developers coming and going from the organization, and you have a bunch of puzzle pieces but no clear picture of where they fit. Before you develop a complete data protection plan, you must take the time to evaluate the business requirements of your IT infrastructure. This includes looking at all the hardware and software you currently support and finding out why (or whether) users require them.
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In all but the best-managed network environments, determining what you are supporting and why you are supporting it takes considerable time and effort. The results can sometimes be surprising. Stories of users whose daily struggles include converting spreadsheet files between three different formats might paint pictures of hidden inefficiencies. The benefits of evaluating your business systems will likely go much further than just data protection itself. If you have a good idea of what all of your systems are doing, you ll be able to make much more intelligent choices about how to best manage them. Consolidating functions onto fewer servers and retiring old systems that are rarely used can reduce many hassles for systems administrators and can lead to some very attractive and tangible benefits. First, it can greatly reduce the costs associated with managing many different systems. Along with reduced complexity come the benefits of better service to end users, who want to focus on doing their jobs not trying to remember on which server the file they need resides. Finally, you re likely to find cost savings in licenses that are unnecessary (or can be reallocated more efficiently). Generally, information technology resources fall into one of several categories. The following sections look at the roles of these devices and applications and how they can help you meet your business requirements.
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All the servers and workstations in your environment are useless without the software that they run. It is these applications that users interact with directly. Typical applications include the following: w Productivity applications Common applications (such as those included in the Microsoft Office suite of applications) that allow users to perform common functions, such as creating word processor documents and simple spreadsheets. Messaging applications Enabling employees to communicate with each other is an important part of any company s infrastructure. Accordingly, messaging applications (such as Microsoft Outlook) are designed to do everything from transferring messages to tracking information, such as a calendar. When combined with group workflow applications, messaging applications enable users to easily share information, such as commonly used documents and messages in discussions forums.
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Internet applications Due to the popularity of the Internet, a desktop computer without a web browser is rare. Most company users have access to browsing the web and using other Internet-enabled tools for information access. Line-of-business (LOB) applications LOB applications typically are custom-developed or purchased to meet some specific business need. For example, an organization s accounting department might purchase a financials package.
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When combined together, all of these applications make up the interface between your employees minds and your information technology infrastructure.
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The Network Infrastructure
The tie that binds together all of these information technology systems is your organization s network. If asked to point to a network a few years ago, a systems administrator would likely point to the wires that connect into a network s hubs and routers. Basically, anything connected to those wires was considered part of the network, and everything else was outside the network. Now, however, networks are much more complex. The Internet is a vital part of most business infrastructures, and wide area networks (WANs) are common. Add to that remote users, virtual private networks (VPNs), and branch offices, and you have a much larger environment to support.
Workstations (Clients)
The main purpose for client systems is to serve as individuals workstations. These systems normally are used to run productivity applications, such as Microsoft Office applications, web browsers, and other programs. Based on a company s policy, users may or may not store their data on their local machines. Smaller organizations might find it easier to back up selected directories and file types on each user s machine. When dealing with many desktop computers, however, this can become impractical. Therefore, larger organizations often force their users to store information only on file servers. Only the information on the servers is backed up and users are aware that they could lose any information stored on their local machines.
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