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SQL Server 2000 Stored Procedure Programming
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Track the person and organizational unit to which the asset is assigned Note how an asset is acquired and the cost of the acquisition Keep parameters concerning leases (e.g., lease payments, lease schedules, lease vendors used to obtain assets) Identify assets for which lease schedules have expired Record orders to departments in charge of services such as acquisition, disposal, servicing, and technical support Monitor the processing of orders Manage the costs associated with actions taken on order items
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Figure 1-1 shows the physical implementation of the Asset entity relationship diagram.
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Description of Assets
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The following illustration shows the tables involved in the description of each asset. Detailed information about deployed equipment and their features is essential for the proper management of current inventory as well as future upgrades and acquisitions.
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Figure 1-1.
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A database diagram of the Asset database
Information in these asset description tables allows users to
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Manage a list of standard equipment deployed within the organization Manage a list of attributes (properties) that can be used to describe assets Manage a list of attributes for each asset Obtain a summary of equipment deployed within the organization Make decisions about the deployment of a software package based on the capabilities of existing equipment in the field Find obsolete pieces of equipment that need to be disposed of and replaced with new equipment
SQL Server 2000 Stored Procedure Programming
Inventory The central table in the Asset database is the Inventory table. It is designed to track the assets currently deployed within an organization. The most important information about an asset indicates what kind of equipment it is. This table also stores information about the asset s current location and its status, as well as the way in which the asset was acquired and the cost of acquisition. Equipment The Equipment table stores the make and model of each type of asset. Each piece of equipment with a unique make and model has a separate record in this table. It groups equipment by equipment type. To accommodate SOUNDEX search (and illustrate the use of this SOUNDEX function), the Equipment table also has a field for precalculated SOUNDEX codes representing the makes and models of equipment. EqType This table lists types of equipment. For example, equipment types include notebook, printer, monitor, keyboard, mouse, scanner, and network hub. Properties Each asset in the database can be described with a set of attributes listed in the Properties table. This table also records a unit used to store the value of the property. For example, the properties (and units) of a monitor are size (inch), resolution (pixel), type (n/a), while an external hard disk has properties (and units) such as capacity (GB), size (inch), and adapter (n/a). InventoryProperty Each Asset in the Inventory table has a set of properties. The InventoryProperty table stores the values of each property (except for make and model, which are recorded in the Equipment table). For example, a Toshiba (Make) Prot g 7020 (Model) notebook (EqType) assigned to an employee has 64 (value) MB (unit) of RAM (property) and 4.3 (value) GB (unit) of HDD capacity (property) and a Pentium II 333 (value) processor (property), and so on. Another employee is using an upgraded version of the same equipment with 128 (value) MB (unit) of RAM (property) and 6.4 (value) GB (unit) of HDD capacity (property) and a Pentium II 366 (value) processor (property), and so on.
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Introduction
Deployment of Assets
This set of tables keeps track of the location in which an asset is deployed and the person and organizational unit to which the asset is assigned:
The information in these asset deployment tables allows users to
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Manage a list of locations within an organization Manage a list of persons working within an organization Retrieve contact information about persons to whom assets are assigned Generate reports about assets deployed by province and organizational unit Retrieve a list of assets assigned to a particular person Manage relationships between organizational units Assign person(s) to organizational units
Location The Location table stores information about the physical location of the deployed asset. Each location has a name and an address as attributes.
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