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Province This table contains a list of provinces and states. The primary key is the abbreviation of the province/state. The presence of this table is essential for reports, which will aggregate asset deployment by location, province/state, and country. Contact This table contains a list of persons involved in the asset management process. It includes persons with assets assigned to them, persons completing and approving orders, and persons performing maintenance and support. Organizational Unit Each contact is assigned to some organizational unit within the organization. The OrgUnit table records relationships between companies, cost centers, departments, and the like. This table is designed as a recursive table: an organizational unit can be part of some other organizational unit. This quality also reflects the need for rapid changes in today s work environment due to change of ownership, restructuring, and so on.
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An important aspect of asset management is the tracking of lease information. It helps management avoid payment of penalties associated with late returns or the failure to return leased assets to the leasing vendor:
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The information in the lease tables allows users to
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Keep track of the assets associated with each lease Manage lease schedules to keep track of start, end, and duration of lease periods Identify assets that need to be returned to a lease vendor Generate reports on assets deployed by lease schedule and lease contract Retrieve a list of assets obtained from a particular lease vendor Retrieve the total value of lease payments, lease schedules, and lease contracts
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Lease The Lease table contains information about lease contracts. It records the name of the lease vendor, the number of the lease that the vendor is using to track the contract, the date the contract was signed, and the total value of assets assigned to the lease. Lease Schedule Assets obtained through one lease contract might not be received on the same date. An asset might also be under a different payment regime and lease duration. Therefore, each lease contains a set of lease schedules. Each schedule is recorded in the LeaseSchedule table and is described with a start date, an end date, and the frequency of payments. This table also tracks the total value of payments per lease term. Lease Frequency LeaseFrequency is a lookup table that contains all possible values for lease frequency including monthly, semimonthly, biweekly, and weekly. Acquisition Type AcquisitionType is a lookup table that lists possible acquisition types including lease, purchase, and rent.
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Order Tables
Orders are the primary means of managing assets within the organization. Users can request new assets and the disposal of obsolete assets. They can request maintenance and technical support.
SQL Server 2000 Stored Procedure Programming
Authorized personnel can monitor orders and react to them, associate a cost with their execution, and generate invoices. The following tables are used to store information about orders:
The information in these order tables allows users to
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Request new equipment Request technical support Request maintenance Execute scheduled maintenance Track the status of orders Assign a staff member to execute the order Approve the execution of orders Manage a list of actions and the default costs associated with them Track costs associated with each activity Generate interdepartmental invoices
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Request the transfer of assets Request the disposal of obsolete assets Generate summaries and reports on performed activities
Orders Users can record requests in the Order table. At that time, the order date and target date are recorded. General request requirements are recorded as an order type, and special requirements are recorded as a note. The person making the request is recorded, as well as the person approving the request and assigning the order for execution. If the order is a transfer request, the table also records a destination for the asset. Users can track the status of the order, and once it is completed, its completion date is set. At that point, one organizational unit is billed for performed actions, and once the order is paid, the payment is noted on the order and funds are assigned to the organizational unit completing the order. Order Items The OrderItem table records assets that need the intervention of authorized personnel or new equipment that needs to be purchased. Special requests are recorded in the Note field. Actions The Action table manages the list of activities needed to complete a request as well as the default cost associated with each. Charge Log Actions performed on an order item to complete an order will be recorded in the ChargeLog table. This table will be used to generate an invoice after completion of the order. Order Status The OrderStatus table is used as a lookup table to manage the status of orders. It contains statuses such as
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