Adding a Digital Signature in Office Word

Drawing DataMatrix in Office Word Adding a Digital Signature

Adding a Digital Signature
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Adding a digital signature assures the reader that the author of the document is authentic and that the document has not been altered. Once a digital signature is added to a document, the document becomes read-only. The signer of the document can use the keyboard to enter a signature, select an image of his or her signature, or use a tablet PC to write the signature. To sign a document, you must have a digital ID. You can purchase a digital certificate from third-party authorities. You can also create your own digital ID, but this ID can only be validated on your own computer.
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Marking a Document As Final
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The Mark as Final option will designate the document as read-only. As in previous versions of Word, this means the document can be opened and reviewed, but changes cannot be saved using the current document file name. The read-only feature is beneficial when you share documents with others. The receivers of the document will not be able to alter the document before passing it on to others. To edit and save changes, the user will need to save the document using a new file name.
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Running the Compatibility Checker
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The Compatibility Checker identifies features that are not supported by earlier versions of Word. This command is obviously very useful when you are sharing documents with others who may not be opening the document using Word 2007. When you save a document in a format for an earlier version of Word (see the section Saving a Document earlier), the Compatibility Checker will alert you of any new
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CHAPTER 2 GETTING STARTED WITH THE NEW USER INTERFACE
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features added to the file that may be disabled in the version of Word you have chosen. For example, if you added some SmartArt to the document, a message will display indicating that the text, graphics, and effects will be combined as one object and you will not be able to edit them (see Figure 2-10).
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Figure 2-10 The Compatibility Checker will warn you of features that are not supported in previous versions of Word. When you open a document created in a previous version of Microsoft Word, the words Compatibility Mode will display next to the file name in the document title bar at the top of the screen. The options available on the Ribbon tabs will be limited to the options available in that version of Word. Essentially what happens is some of the new Word 2007 features are either turned off or modified to parallel what is available in the older version of Word. Obviously you will want to remain in Compatibility mode if you plan to continue sharing the document with users who have older versions of Word. To access all the options available in Word 2007, you must convert the document (see the section Converting a Document earlier in the chapter). When users of an older version of Word open a Word 2007 document, a dialog box will display asking to download a converter that will enable them to open the document from the newer version of Word. Users of Word 2003, Word 2002, or Word 2000 can, however, install a compatibility pack for Microsoft Office 2007 system file formats. The document will not necessarily look the same in the older version, but the document can be edited and shared. The converter works only with documents created in the applications listed in Table 3-1. This compatibility pack will enable users to open Word 2007 documents in their earlier version of Word and then edit some items and save the document in the Word 2007 format. There are, though, many elements in Word 2007 that will change when the document is opened in an older version of Word. These elements will be identified when they are introduced in later chapters.
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