VIEWING DOCUMENTS in Word

Generation DataMatrix in Word VIEWING DOCUMENTS

CHAPTER 3 VIEWING DOCUMENTS
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You can adjust the width of each of the windows when they are displayed side by side. Simply drag the window border to the left or the right. To make sure both documents share the screen equally, Office Word 2007 offers a new feature, Reset Window Position. When you click the Reset Window Position button in one of the documents, both documents become identical in size.
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TIP Press Ctrl+F10 to maximize the active window.
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Viewing Macros
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The Macros button in the Macros group displays the Macros dialog box where you can view, create, edit, and run macros. Working with macros is addressed in 10.
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TIP Press Alt+F8 to display the Macros dialog box.
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Using Print Preview
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The Print Preview command is now accessed in the Microsoft Office button menu. Open the menu and position the mouse pointer over the Print command, and then choose Print Preview. The document will display in Print Preview, and the Print Preview tab shown in Figure 3-18 will display.
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Figure 3-18 The Print Preview tab provides convenient access to printer options and page setup settings.
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NOTE Be sure to point to the arrow and do not click the Print command. If you click the Print command, the Print dialog box will display.
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In the Print group, the Print button opens the Print dialog box. The Options button opens the Display settings in the Word Options dialog box (see Figure 3-19). You can change the print settings under Printing options. This button saves you time because you get to these printing options with a single click. (Otherwise, you must click the Microsoft Office button, select Word Options, and then click Display.)
CHAPTER 3 VIEWING DOCUMENTS
Figure 3-19 The Options button in the Print group takes you directly to the Printing options in the Word Options dialog box. Notice that the Page Setup group includes options to change margins, orientation, and size. You can make all these changes without closing out of Print Preview. You can also click the Dialog Box Launcher to open the Page Setup dialog box. The Zoom group is also accessible on the Print Preview tab. The buttons and the options are the same. The Preview group, which is illustrated in Figure 3-20, includes an option for displaying the Ruler.
Figure 3-20 The Preview group provides options so you can edit the document without exiting Print Preview. There is also an option to turn on the Magnifier. The Magnifier toggles between Fit Whole Page and 100% zoom levels. This is beneficial when you want to edit the document in Print Preview mode.
CHAPTER 3 VIEWING DOCUMENTS
To use the Magnifier option: 1. Turn on the Magnifier option. The pointer symbol changes to indicate the Magnifier is on. Click anywhere in the document to change the zoom. 2. Turn off the Magnifier, and you will then be able to edit the document. 3. When you are done editing, turn the Magnifier back on and click anywhere in the document to switch back to desired zoom. You can navigate the document in Print Preview mode using the Next Page and Previous Page buttons. The Shrink One Page button is a new feature that gives you the option to reduce the overall size of the document. For example, you preview the document and notice that a few lines of text at the end of the document wrap to a third page. You don t want to waste the paper for just a few lines of text, so you click the Shrink One Page button. Word will automatically adjust the font size and paragraph spacing to reduce the document by one page so that all the text will print on just two pages. It is always good practice to use the Print Preview feature before you send a document to the printer. To make the feature easier and quicker to access, you can add a button to the Quick Access Toolbar. To add the Print Preview button to the Quick Access Toolbar: 1. Click the Customize Quick Access Toolbar button. A list of commands will display. 2. Select Print Preview. The button is added to the toolbar.
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