FORMATTING AND EDITING in Office Word

Encoder Data Matrix in Office Word FORMATTING AND EDITING

CHAPTER 4 FORMATTING AND EDITING
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Table 4-1 summarizes some keyboard shortcuts for selecting text. Table 4-1. Keyboard Selection Shortcuts
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To Select
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A single word An entire line of text An entire paragraph An entire document Nonconsecutive text
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Do This
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Point to the word and double-click. Point to the left side of the line of text. When the mouse pointer changes to an arrow, click the left mouse button. Point anywhere within the paragraph and triple-click. Point to the margin area on the left side of the document and triple-click. Or, press Ctrl+A. Select the first body of text, hold down the Ctrl key, and then begin a new area of selection.
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Using the Clipboard
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The first group at the left on the Home tab is the Clipboard group (see Figure 4-3). This group includes three of the most frequently used commands: Cut, Copy, and Paste.
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Figure 4-3 Three of the most frequently used commands can be found in the Clipboard group. The Dialog Box Launcher displays the Clipboard task pane.
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Setting Options for the Clipboard Task Pane
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To display the items stored on the Clipboard, click the Dialog Box Launcher at the bottom-right corner of the group. The Clipboard task pane will store up to 24 items. You can customize when and how the Clipboard task pane displays by clicking the Option button at the bottom of the Clipboard pane. The options are as follows:
CHAPTER 4 FORMATTING AND EDITING
When you turn on the option Show Office Clipboard Automatically, the Clipboard task pane will display when you click the Cut or Copy commands in the Clipboard group. When you turn on the option Show Office Clipboard When Ctrl+C Pressed Twice, you can use the keyboard to copy and display the Clipboard contents. Select the content to be copied and then hold down the Ctrl key. The first time you press C, the text is copied to the Clipboard. The second time you press C, the Clipboard task pane will display. When you turn on the Collect Without Showing Office Clipboard, the items are copied, but the Clipboard task pane does not display. When you turn on the option Show Office Clipboard Icon on Taskbar, the Office Clipboard icon is displayed in the status area of the system taskbar. When you turn on the option Show Status Near Taskbar When Copying, a ScreenTip will temporarily display near the system taskbar in the bottom-right corner of the screen when you cut or copy an item to the Clipboard. The ScreenTip will identify the number of the item as it appears in the Clipboard list (for example, 4 of 24).
Repositioning and Resizing the Clipboard Task Pane
The task panes in Word 2007 offer new commands for Move, Size, and Close. You can access these commands in the drop-down menu at the top-right corner of each task pane, as shown in Figure 4-4.
Figure 4-4 The task panes in Word 2007 have a new drop-down menu. To move the task pane: 1. Click the down arrow in the top-right corner of the task pane, and select Move. The mouse pointer changes to a four-headed arrow. 2. Move the mouse, and the task pane will follow. 3. When you have positioned the task pane where you want it, click the mouse button. When you reopen the task pane, it will display in this same position. 4. To reposition the task pane in its original position at the left of the document, double-click the title bar on the task pane.
CHAPTER 4 FORMATTING AND EDITING
To resize the task pane: 1. Click the down-arrow in the top-right corner of the task pane, and choose Size. 2. Move the mouse right, left, up, and/or down. The task pane will automatically adjust in size as you move the mouse. 3. When the task pane is the size you want, click the mouse button. When you reopen the task pane, it will display with the same dimensions. To restore the task pane to its original size, you must resize the pane manually.
NOTE You can still reposition task panes by dragging the title bar; and you can resize task panes by dragging one of the pane borders.
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