FORMATTING AND EDITING in Microsoft Word

Generating Data Matrix 2d barcode in Microsoft Word FORMATTING AND EDITING

CHAPTER 4 FORMATTING AND EDITING
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TIP The keyboard shortcut for formatting small caps is Ctrl+Shift+K.
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The text animation options of earlier versions of Word are not available in Word 2007. However, the effect does work in Word 2007. To animate text in the new version, create and then copy animated text from an earlier version of Word and paste the animated text in your Word 2007 document.
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Formatting Paragraphs
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The Paragraph group includes commands for bullets, numbering, indents, alignment, line spacing, shading, and borders. It also includes the Sort command and the Show/Hide command. There s also a new button for multilevel lists (see Figure 4-9).
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Figure 4-9 Among the options in the Paragraph group is a new button for multilevel lists.
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Adding Bullets and Numbering
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When you click the down arrow next to the Bullets or Numbering buttons, a dropdown list will display recently used formats and a library of available formats. To create a new bullet or number format, select Define New Bullet at the bottom of the drop-down list. Choose a symbol, picture, or font for the bullet. The new bullet will be added to the gallery. To remove the bullet from the list, point to the bullet, rightclick, and choose Remove. If you want to create a new number format, click the Numbering button and choose Define New Number Format at the bottom of the drop-down list. Choose the number style and font, and select an alignment. To remove the numbering format from the list, right-click the format in the list and choose Remove.
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CHAPTER 4 FORMATTING AND EDITING
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Creating Multilevel Lists
The new Multilevel List button makes it easy for you to create a list of items at different levels (similar to an outline form). There are several multilevel list styles from which you can choose. After choosing a style, Word will automatically format the paragraph indents and number each paragraph. To choose a list style from the gallery: 1. Position the insertion point where you want the list to begin. 2. Click the down arrow on the Multilevel List button. 3. Select a style. 4. Enter your list. Press the Tab key to change to the next lower level; press Shift+Tab to change to a higher level. If you don t see a multilevel style that meets your needs, you can create your own. Your new style will be automatically added to the gallery so you can use the style again in the future. To create a new multilevel list style: 1. Position the insertion point where you want the list to begin. 2. Click the down arrow on the Multilevel List button. 3. Choose Define New List Style. The Define New List Style dialog box will display. 4. Name the new style. 5. Choose the number formats, the font settings, and the position for each level. 6. Choose whether you want the list style to be available only in the current document or all new documents based on this template. 7. When you have defined each level, click OK. The new multilevel list style is automatically added to the gallery. If you choose to make the list style available only in the current document, the style displays under Current List and under List Styles in the Multilevel List drop-down menu when the current document is open. If you choose to make the style available in all new documents based on the template, the new style will appear in the menu under List Styles for future documents.
TIP If you want to manually control a number in the list, right-click the number and choose the Set Numbering Value option.
You also have the option of modifying existing list styles. To modify a list style: 1. Select the list you want to edit so it is displayed in the menu under Current List. 2. Click the down arrow on the Multilevel List button. 3. Choose Define New List Style. The Define New List Style dialog box will display.
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