WORKING WITH OTHERS 223 in Word

Draw DataMatrix in Word WORKING WITH OTHERS 223

CHAPTER 9 WORKING WITH OTHERS 223
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Sending a PDF or XPS Attachment in an E-Mail
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The Send (formerly Send To) command options are different in Word 2007. You can choose to send a Word document as An attachment to an e-mail message: Word will automatically open a new document with an e-mail header. The document will already be attached to the e-mail document. A PDF attachment to an e-mail message: Word will automatically open a new document with an e-mail header. The document will already be converted to PDF format and attached to the e-mail document. An XPS attachment to an e-mail: Word will automatically open a new document with an e-mail header. The document will already be converted to XPS format and attached to the e-mail document. To access the Send options, click the Microsoft Office button, select Send, and choose one of the options in the menu.
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NOTE If you choose to e-mail the document as an attachment, you can choose to create a flag to the recipients to provide information about followup. Click the Follow Up button in the e-mail window and choose Flag for Recipients.
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CHAPTER
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Creating and Using Macros
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ord 2007 offers many features that save you time, including building blocks, themes, and templates. These built-in features eliminate the need to perform numerous repetitive tasks. Some tasks, however, still require multiple commands. And sometimes, to complete a task, you need to click several buttons or open dialog boxes and select one or more options. These tasks, although not usually very complex, can be tedious, time-consuming, and prone to error. If you perform these tasks repetitively, you can save time using macros. For example, consider this scenario. When you print a particular type of document, like invoices, you need to print four copies of page 3 in the document. You don t want to change the default settings for printing one copy, and it takes time to open the Print dialog box to change the setting for the number of copies to be printed. You can create a macro to do this for you. When you run the macro, four copies of page 3 in the document will print.
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NOTE Before creating a macro, make sure there isn t already a built-in Word command that you can use to complete the task. To see a list of built-in Word commands, click the Macros button in the Code group. In the Macros in box, select Word commands. The built-in macros will display in the Macro name box.
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Displaying the Developer Tab
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The tools you need to create a macro are found on the Developer tab, shown in Figure 10-1. By default, the Developer tab does not display.
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226 CHAPTER 10 CREATING AND USING MACROS
Figure 10-1 To create a macro, you must display the Developer tab. To display the Developer tab: 1. Click the Microsoft Office button. 2. Choose Word Options. 3. Select Popular. 4. Under Top options for working with Word, select Show Developer tab in the Ribbon.
Creating Macros
A macro is a series of commands grouped together so that a task can be performed with a single command. The macro commands and options can be found in the Code group on the Developer tab (see Figure 10-2).
Figure 10-2 You can record commands to create a macro. Macros are coded in Visual Basic for Applications (VBA). When you click the Visual Basic button in the Code group, the Visual Basic Editor displays. You use the Visual Basic Editor to create, modify, and manage macros. If you are proficient with VBA programming language, you can code your own macros or customize recorded ones. Using the Visual Basic Editor is addressed later in this chapter in the section Editing a Macro. Don t be concerned if you don t know how to write VBA codes. You can still create a macro. When you choose the Record Macro command in Word, you perform a series of tasks, and Word records your actions and creates the VBA codes for you. The following section provides guided steps for creating a macro using the Record Macro command.
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