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This chapter was a general introduction to OpenOffice.org, providing an overview of what you can expect from the programs within the suite. In particular, we focused on the extent of the suite s similarities with Microsoft Office and discussed issues surrounding file compatibility with Microsoft Office. We also looked at how Windows fonts can be brought into Ubuntu, which aids in successfully importing and creating compatible documents. In the next chapter, you ll learn about the configuration options globally applicable to the suite, as well as common functions provided across all the programs.
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OpenOffice.org Overview
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ll the programs in the OpenOffice.org suite rely on a common interface, and therefore look and operate in a similar way. They are also configured in an identical way, and all rely on central concepts such as wizards, which guide you through the creation of particular types of documents. In addition, many components within the suite are shared across the various programs. For example, the automatic chart creation tool within Calc can also be used within Writer. In this chapter, we ll look at the OpenOffice.org suite as a whole, and explain how it s used and configured. In the following chapters, we ll examine some specific programs in the suite.
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Introducing the Interface
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If you ve ever used an office suite, such as Microsoft Office, you shouldn t find it too hard to get around in OpenOffice.org. As with Microsoft Office, OpenOffice.org relies primarily on toolbars, a main menu, and separate context-sensitive menus that appear when you right-click. In addition, OpenOffice.org provides floating palettes that offer quick access to useful functions, such as paragraph styles within Writer. Figure 22-1 provides a quick guide to the OpenOffice.org interface, showing the following components: Menu bar: The menus provide access to most of the OpenOffice.org functions. Standard toolbar: This toolbar provides quick access to global operations, such as saving, opening, and printing files, as well as key functions within the program being used. The Standard toolbar appears in all OpenOffice.org programs and also provides a way to activate the various floating palettes, such as the Navigator, which lets you easily move around various elements within the document.
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CHAPTER 22 OPENOFFICE.ORG OVERV IEW
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Formatting toolbar: As its name suggests, this toolbar offers quick access to textformatting functions, similar to the type of toolbar used in Microsoft Office applications. Clicking the B icon will boldface any selected text, for example. This toolbar appears in Calc, Writer, and Impress. Ruler: The ruler lets you set tabs and alter margins and indents (within programs that use rulers). Status bar: The status bar shows various aspects of the configuration, such as whether Insert or Overtype mode is in use. Document area: This is the main editing area. Most of the programs rely on the Standard and Formatting toolbars to provide access to their functions, and some programs have additional toolbars. For example, applications such as Impress (a presentation program) and Draw (for drawing vector graphics) have the Drawing toolbar, which provides quick access to tools for drawing shapes, adding lines, and creating fills (the blocks of color within shapes).
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Figure 22-1. The OpenOffice.org interface has several components.
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C HA PTER 22 OPEN OFFICE .OR G OV ERVIEW
Customizing the Interface
You can select which toolbars are visible on your screen, as well as customize those that are already there. You can also add new toolbars and customize the OpenOffice.org menus.
Adding Functions to Toolbars
The quickest way to add icons and functions to any toolbar is to click the two small arrows at the right of a toolbar and select the Visible Buttons entry on the menu that appears. This will present a list of currently visible icons and functions, along with those that might prove useful on that toolbar but are currently hidden. Any option already visible will have a check next to it. Additionally, you can add practically any function to a toolbar, including the options from the main menus and many more than those that are ordinarily visible. Here are the steps:
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