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6. In the dialog box that appears, click the Identity tab. In the Signature drop-down
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list, click the signature you just created.
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7. Click OK and then Close in the Preferences dialog box. Your new signature will then
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automatically appear in new messages.
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Tip Enter a few carriage returns at the top of your signature so that when you create a new e-mail, you
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Advanced E-Mail Tasks
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Evolution offers several features that can help you to organize your e-mail. You can create new folders, as well as filter, sort, and search through your messages.
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Creating New Folders
If you want to better organize your e-mail, you can create your own folders, which will then appear in the list on the left side of the program window. To create a new top-level folder, which will appear in the list alongside the standard folders (Inbox, Junk, Outbox, and so on), right-click On This Computer, and select New Folder. Then make sure that On This Computer is selected in the folder view of the dialog box that appears. Type a name and click Create. You can also create second-level folders, which will effectively be inside other folders and will appear indented below their parent folder within the list. For example, you might want to create a series of folders within the main Inbox folder to sort your mail from various individuals or organizations. To do this, right-click Inbox, select New Folder, and give the folder a name in the dialog box that appears, as shown in Figure 27-6. Once the new folder has been created, click the arrow next to Inbox to expand the display to show your new subfolder.
Figure 27-6. You can create your own folders to better organize your mail.
You can then drag-and-drop messages into the new folders, or simply right-click them, select Move to Folder, and select the folder from the dialog box that appears. This can be useful if you wish to select a handful of messages by holding down the Ctrl key. All you need to do then is right-click one of them and select Move to Folder. You can also copy messages from one location to another, thus producing two copies of the same message. Simply right-click the message, select Copy to Folder, and select the folder from the list. Alternatively, you can hold down the Ctrl key while you drag the message to the new location.
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Dealing with Junk E-Mail
Evolution includes intelligent junk mail filtering. Any mail that Evolution thinks is spam or junk mail will end up in the Junk folder. When you first start using Evolution, you should check the folder regularly, because there s a chance Evolution might have made a mistake. However, this is a good thing, because by right-clicking the message and selecting Mark As Not Junk, the Evolution junk mail filter will be able to better understand what to consider as junk in your particular Inbox. In a similar way, if you find that Evolution misses a junk e-mail, and it ends up in your Inbox, you can right-click it and select Mark As Junk. Alternatively, select it and click the Junk icon on the main toolbar. To empty the Junk folder, select all the messages (Ctrl+A), right-click, and select Delete. Bear in mind that, as with any folder, once the messages are deleted, they will appear in the Trash, and you can restore them from there if necessary.
Sorting and Filtering Messages
You can filter incoming messages according to practically any criteria, including who sent the message, its subject line, words within the body of the mail, its size, or even if it has attachments. Coupled with the ability to create folders, this allows you to automatically sort messages as soon as they re received. To set up filters, click Edit Message Filters. Click the Add button and, in the Rule Name box, start by giving the new rule a descriptive name by which you ll be able to recognize it in the future. You might think this isn t important, but you may create tens, if not hundreds of filters, so being able to identify filters will be very helpful. As shown in Figure 27-7, the Add Rule dialog box is split into two halves: Find items that meet the following criteria and Then. As implied by the labels, if the selected conditions are met, then the selected actions will take place. The Find items part is used to identify the mail. You can select to filter based on almost any criteria, such as who appears in the Sender field of the message, words that appear in the Subject line, the date sent, and so on. Simply select what you require from the drop-down list directly beneath the Add Filter Criteria button. In most cases, you ll then need to specify details for the filter. For example, if you select to filter by the address of the individual sending the e-mail, you ll need to provide that e-mail address.
Tip Several If rules can be created. For example, you could create a rule to filter by the address of the
sender, and then click the Add Filter Criteria button to create another rule to filter by text in the Subject line. By clicking If All Criteria Are Met in the Find Items drop-down list, the mail will be filtered only if both conditions are met. By selecting If Any Criteria Are Met from the drop-down list, the mail will be filtered if either condition is met.
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