Using Microsoft's IRM Service in VB.NET

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Using Microsoft's IRM Service
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To configure Outlook to use the IRM service and send IRM-protected messages, follow these steps:
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1 Open Outlook and start a new message. With the message form open, choose File, Permission, Do Not Forward.
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2 If you do not have the IRM add-on installed, Outlook displays the dialog box shown
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in Figure 10-32. Choose Yes and click Next.
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f10ok32
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Figure 10-32.
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Choose Yes and click Next to start the enrollment process.
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Part 2: Messaging
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Microsoft Office Outlook 2003 Inside Out
3 The wizard asks if you already have a Microsoft Passport. If so, choose Yes and click
Next to open a sign-in dialog box and enter your Passport credentials. If not, choose No and click Next, then follow the prompts to obtain a Microsoft Passport.
4 After you obtain a Passport and click Next, Outlook displays the page shown in
Figure 10-33. Choose Standard to obtain a certificate that you can use on your own computer. Choose Temporary if you need a certificate only for a limited time, such as when you are working from a public computer. Then click Next, Finish to complete the process.
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Figure 10-33.
You can choose between a standard certificate and a temporary one.
Part 2: Messaging
10
Note
You can download a certificate for a given Passport 25 times, or to 25 computers.
5 After the IRM certificate is installed on your computer, Outlook returns you to the
message form. The InfoBar in the form displays a Do Not Forward message as shown in Figure 10-34, indicating that the message is protected by IRM.
f10ok34
Figure 10-34.
The InfoBar indicates when a message is protected by IRM.
Part 1: Part Title
Securing Your System, Messages, and Identity
6 Address the message and add the message body and attachments, if any, as you would
for any other message. Then send the message.
Viewing IRM-Protected Messages
If you attempt to view an IRM-protected message without first obtaining a certificate, Outlook gives you the option of connecting to Microsoft s service to obtain one. After the certificate is installed, you can view the message, but Outlook indicates in the InfoBar (both Reading Pane and message form) that the message is restricted (see Figure 10-35). The commands for forwarding, copying, and printing the message are disabled.
InfoBar
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Figure 10-35.
The InfoBar in the Reading Pane indicates that a message is restricted.
Working with Multiple Accounts
It s possible that you use more than one Microsoft Passport. If you have more than one Passport and need to choose between them when you send or view an IRM-protected message, open the message form for sending or viewing and choose File, Permission, Restrict Permission As to open the Select User dialog box shown in Figure 10-36. Choose an account and click OK to use that account for the current message.
Part 2: Messaging
10
Microsoft Office Outlook 2003 Inside Out
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Figure 10-36. messages.
You can select from multiple accounts to restrict messages or view restricted
If you have only one account configured on the computer and want to add another account, click Add to start the Service Sign-Up Wizard and download a certificate for another e-mail address and corresponding Microsoft Passport.
Part 2: Messaging
10
11
Processing Messages Selectively
Understanding Remote Mail Options . . . . . . . . . . . . . . . . . . . . . 329 Working with Message Headers . . . . . . 331 Selective Downloading for POP3 Using Send/Receive Groups. . . . . . . . . 336
Like previous versions of the program, Microsoft Outlook 2003 includes a feature called remote mail that allows you to manage your e-mail messages without downloading them from the server. Although you might not believe that you need yet another way to retrieve your messages, remote mail offers advantages that you ll come to appreciate over time. Although remote mail was primarily a feature for Microsoft Exchange Server originally, other e-mail accounts can take advantage of similar capabilities (which, for the sake of simplicity, this chapter refers to generically as remote mail). For example, with POP3, IMAP, and HTTP accounts, you can download message headers only to review your messages before downloading the message bodies and attachments. The process is similar for all these types of accounts, although POP3 and Exchange Server accounts offer additional options. This chapter focuses specifically on using remote mail for non Exchange Server accounts. It explains how to set up your system to use remote mail for IMAP, HTTP, and POP3 accounts; how to manage your messages through remote mail; and how to use alternatives to remote mail, such as send/receive groups.
For detailed information on configuring and using the remote mail feature for Exchange Server accounts, see Using Remote Mail, page 930.
Understanding Remote Mail Options
The primary advantage of using remote mail is the ability to work with message headers of waiting messages without downloading the messages themselves. You can simply connect to the e-mail server, download the headers for new messages, and disconnect. You can then take your time reviewing the message headers to decide which messages to download, which ones to delete without reading, and which ones to leave on the server to handle later. After you ve made your decisions and marked the headers accordingly, you can connect again and download those messages you ve marked to retrieve, either leaving the others on the server or deleting them.
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