Figure 17-2. To create a new note, type in a note window. in Visual Basic .NET

Generating QR Code 2d barcode in Visual Basic .NET Figure 17-2. To create a new note, type in a note window.

Figure 17-2. To create a new note, type in a note window.
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You don t have to save the note explicitly just close the note window and Outlook adds the note you ve created to the Notes folder. You can copy or move a note to another Outlook folder or to a file system folder (such as your desktop), copy the text to the clipboard for inclusion in another document, or save the note to a text file. The following sections explain not only how to perform these actions, but also how to use notes in other ways.
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Inside Out
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Choose the best feature for the job Although you can use notes in Outlook to keep track of just about any kind of information, a note is not always the best approach. Be sure you re not using the note in place of a more effective Outlook feature. For example, if you need to remind yourself to make a casual phone call at some time during the day, a note might suffice. However, if you need to set up an important conference call, it s better to create a task and have Outlook provide a reminder at the appropriate time. Likewise, the Contacts folder is the best place to keep track of contact information, rather than recording it on scattered notes. Notes are great when you need speed and convenience, but when another Outlook feature is suitable, you should view a note as a stopgap. For example, you might create a note for a quick to-do list now, and then add each item as a task in your Tasks folder later on when you have the time. As you become more familiar with notes, take a look at how you use them to make sure you re working effectively.
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Configuring Note Options
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Before you start creating notes, you might want to take a few minutes to configure the options that control the default appearance of notes. To set these options, follow these steps:
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1 Open Outlook and choose Tools, Options.
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Making Notes
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2 Click Note Options to display the Notes Options dialog box, shown in Figure 17-3.
Figure 17-3. Use the Notes Options dialog box to control the size and color of the note window and the font used for notes.
3 Set the various options in this dialog box to determine the default color for notes (the
color of the note window), the default size of the window, and the font used for the note text. You can change the window size of any individual note by dragging the note window s border. You also can change the color of an existing note at any time (as explained in the following section). Tip Because Outlook stores the date and time created for each note, you should check to make sure that your system time is accurate.
Working with Notes
Of all Outlook s features, notes are by far the easiest to use. The following sections explain how to create notes, change their color, copy them to other folders, and more.
Adding a Note
You create notes in the Notes folder. To open this folder, click the Notes icon on the Outlook Bar.
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After you ve opened the folder, follow these steps to create a note:
1 Right-click in the Notes folder and choose New Note or simply double-click in the
folder window. Either action opens a blank note window.
2 Type your note directly in the window. 3 Click the Close button in the upper-right corner of the note window to close and save it.
Outlook uses the first few dozen characters in the note as the title and displays it under the note s icon in the Notes folder. Tip When you click a note to select it in the Notes folder, Outlook displays the entire note contents under the icon so that you don t have to open the note to read it.
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Microsoft Office Outlook 2003 Inside Out
Reading and Editing a Note
To read a note, you can double-click it to open the note window or click the note and read the text under the icon. To change the content of a note, open it as just described and edit it the same way you would edit a text file. Keep in mind, however, that you have no formatting options, so your notes are limited to plain text. To save your changes, simply close the note window.
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