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How Do We Fix the Quality Problems
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Everything we say and do affects our reputation There is an old saying that it takes a lifetime to build a reputation, and one second to destroy it Perfection may not be fully attainable; however, we can perform our jobs with excellence To do so, it just takes a little more focus, a few extra minutes For example, try reviewing a note one more time before you send it out or try verifying the spreadsheet totals before distributing a report How many times have you spent hours doing damage control, or having to explain what you meant to say or why your e-mail said the meeting was at 2:00 AM instead of 2:00 PM You may save a lot of time and have a much better chance of maintaining a good reputation for quality if you plan ahead and don t rush Always double-check your work At the end of the day, quality is a matter of time and attitude
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8: Project Quality Management TIP
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It is no surprise we are not at our best after working long hours burning the midnight oil It has been my experience that if I send an e-mail after midnight, the quality is not as good as when I am rested Therefore, my recommendation is, do not send an e-mail after midnight Wait until the next morning and read it one last time before you send it (especially if the note is to your customer or your boss) You should always double-check for errors before you send important documents maybe have a friend, coworker, or even your spouse (if they are willing) read over the e-mail to check for errors This could save the day and your reputation
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Definition of Quality and How It Changed
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The definition of quality has changed through the years, depending on who you talk to PMI s definition in the first edition of the PMBOK was, The totality of characteristics of an entity that bear on its ability to satisfy stated or implied needs My wife almost fell out of her chair when I read that to her in 1998 as I was preparing for the PMP exam The good news is, in the latest edition of the PMBOK the definition is much easier to remember and more applicable: Quality is the degree to which a set of inherent characteristics fulfills requirements According to BusinessDictionarycom, quality is a measure of excellence or state of being free from defects, deficiencies, and significant variations The ISO 8402-1986 Standard defines quality as the totality of features and characteristics of a product or service that bears its ability to satisfy stated or implied needs In manufacturing, quality is strict and consistent adherence to measurable and verifiable standards to achieve uniformity of output that satisfies specific customer or user requirements [5]
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Gurus of Quality
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There are many quality theorists (or gurus, as they are often called) in the world of project management The gurus you need to be familiar with who have made significant contributions to quality in project management (and may appear on PMI exams) are the following:
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Joseph M Juran Dr Juran defined quality as fitness for use, and developed the 80/20 principle and advocated top management involvement He made many contributions to the field of quality management in his 70+ active working years He was the first to incorporate the human aspect of quality management, which is referred to as Total Quality Management (TQM) His classic book, Quality Control Handbook, first released in 1951, is still the standard reference work for quality managers Table 8-1 outlines the major points of Dr Juran s quality management ideas[6]
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PMP Certification: A Beginner s Guide
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Quality Categories Steps
Quality Planning
Identify who are the customers Determine the needs of those customers Translate those needs into our language Develop a product that can respond to those needs Optimize the product features so as to meet our needs and customer needs Develop a process that is able to produce the product Optimize the process Prove that the process can produce the product under operating conditions with minimal inspection Transfer the process to Operations
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