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The best way to determine the staffing needs and ultimately the cost of the resources is first to develop a responsibility (or resource) assignment matrix (RAM) The RAM will help identify the skills needed and help with work assignments You can start with the job roles or skills needed to develop the RAM and then add the names of the people performing or filling the roles as they are assigned In the real world of project management, you will likely hear team members referred to in a number of different ways resources, staff, heartbeats, headcount, person months, or full-time equivalents (FTEs) What matters the most is that whatever you call the project team members, you must treat them with respect and as individuals When calculating labor hours per month of the work needed or performed on the project, most PMs use a monthly estimate of somewhere around 140 160 hours per month/per person The hours will vary depending on the productivity rate (expected time worked) assumed for the project, country labor laws, overtime expectations, and so on The best way to sort out who is doing what on your project is to create a responsibility assignment matrix
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9: Project Human Resource Management
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Developing a Responsibility Assignment Matrix
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The RAM is one of the many tools used for HR management as well as risk and communications management planning The good news is there is no fixed rule on how to create a RAM You can use a spreadsheet or table available in the many available software tools or you can even use a notepad, just as long as the tool and format works for you and the team The responsibility assignment matrix shown in Table 9-1 is for the BEC case study It s for an ice event based on an estimated attendance of 2,400 people
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A responsibility assignment matrix can be turned into a resource assignment matrix to include the names of people next to their assignments
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Another RAM table often used is the RACI format (Responsible, Accountable, Consulted, and Informed) This is shown in Table 9-2 To clarify the difference between responsible and accountable you may have one person doing the work who is responsible for the activity; however, another person may be held accountable for the results of the work (for example, the PM is accountable in that if the work fails, the project will fail) Clearly the RAM/RACI chart approach works best if the project team is identified and already assigned to the project If the project team is not already assigned, you will need to acquire the project team
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2 Acquire Project Team Process
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As mentioned earlier in this chapter, HR management includes the processes that organize, manage, and lead the project team If you had to narrow the project down to a single most important asset, what would it be Consider the following statement from PMP Project Management Professional Exam Study Guide, Second Edition, by Kim Heldman et al Projects are performed by people, and most projects require more than one person to perform all the activities If you have more than one person working on your project, you ve got a team If you ve got a team, you ve got a wide assortment of personalities, skills, needs, and the mix [1] The project manager (no matter how good they are) cannot successfully complete the project without the project team This means the number-one asset on a project is the team
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There Are Teams, and Then There Are Teams
Teams come in all sizes and types For purposes of project management, we will focus on two types of teams: the project management team and the project team
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Responsibility
Staff Zamboni drivers Event crew
Primary
1 supervisor 1
Secondary/ Number of Backup Staff Needed Comments
3 leads 1 25 Various services Ice events only 1 staff to stay for 1 2 hours after each show for performer practice and lights Fire alarm monitoring and reset 21 6 carpenters, 3 properties, 4 wardrobe, 1 house light operator, and 7 spotlight operators 10+ post-event
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