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Risk Assessment (Reassessment) and Audits
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There is a saying that has floated around in the world of project management that goes like this: It is not a matter of if your project will be audited, but when This means that at some time in your PM career, you will be audited Risk audits are specifically directed toward how you and the team are managing (or managed) risk The auditors will want to see your risk register; they will want to see how you identified and analyzed risks Did you assign owners to the top risks Did you collect documented risk response strategies for the top risks from the assigned owners
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How does the PM and team ensure they are prepared for an audit Through risk assessment, reassessment, and audit preparedness It is important to stay focused on risk by keeping your risk register log up to date and making sure you are effectively tracking and managing project risk (both internal and external to the project as appropriate) This also requires that you and the team get (and stay) up to date on all regulatory compliance requirements that may apply to your project The key is to do your homework, research those areas that apply to your project/industry, and find someone to assist in this process You do not want to fail an audit
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Regulatory Authority and Agencies
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Regulatory authority is a government or public authority responsible for exercising autonomous power over some area of human activity in a supervisory or governing capacity An independent regulatory agency is usually separate from other branches of the government Regulatory agencies deal in the administrative law enforcement, regulation or rulemaking (such as code enforcement over building codes), and audit and regulatory compliance supervision They provide oversight or governance for the benefit of the public at large The following is a short list of regulatory agencies that are sometimes involved with auditing projects in their areas of responsibility For more details go to the Code of Federal Regulations (CFR) website[6] or perform an Internet search on regulatory agencies
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The Code of Federal Regulations (CFR) is a compilation of regulations issued by federal departments and includes the following:
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The Federal Communications Commission (FCC) is the US government agency that regulates and enforces the use of radio transmission frequencies (Title 47 CFR) Title 21 is the Department of Health and Human Services (DHHS) regulations Title 29 is the Department of Labor regulations The Canadian Standards Association (CSA) is a private company that drafts standards for use in certifying product safety
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11: Project Risk Management
The Security and Exchange Commission (SEC) oversees stock transactions and protects investors; maintains fair, orderly, and efficient markets; and facilitates capital formation The Office of the Comptroller of the Currency (OCC) provides advice to help prevent borrowers from becoming victims of foreclosure rescue scams The US Food and Drug Administration (FDA) protects and promotes health and safety The Sarbanes-Oxley (SOX) Act of 2002 affects how any accounting firm does business Auditors and accountants pay close attention to the SOX Act when advising any business, large or small, on financial tracking and reporting The Interstate Commerce Commission facilitates the transportation of products and services from one state to geographic points in other states The Occupational Safety and Health Administration (OSHA) of the United States Department of Labor facilitates workplace safety and health by issuing and enforcing standards to prevent work-related injuries, illnesses, and deaths
The code of regulations and list of regulatory agencies is for reference only and will not likely be on the PMI exam
Reserve Analysis
Part of risk management is analyzing the reserves needed to respond to or mitigate risk We talked about reserves in cost management ( 7) As a reminder, there are two types of reserves:
Contingency reserves Used for known (possible) risks Estimated funds are typically held inside the project budget The response strategy and estimated cost should be clearly documented, monitored, and controlled Management reserves For unknown (unplanned) risks Estimated funds are typically held outside the project budget and can normally only be accessed with management approval
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