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The Microsoft Groove product that was introduced in the Office 2007 suite has been enhanced and renamed to SharePoint Workspace 2010, which is now part of the Microsoft Office 2010 suite This application enables you to take SharePoint 2010 content offline, including whole sites with custom lists and line-of-business data, as shown in Figure 1-3
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Overview of SharePoint 2010
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SharePoint Workspace 2010 enabling offline content
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Whenever you lose the connection to your SharePoint 2010 site, SharePoint Workspace will start caching any changes you make As soon as the connection is restored, it uses a new intelligent synchronization mechanism to synchronize only the changes, rather than whole files
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SharePoint 2010 offers new and enhanced tools and functions to foster collaboration through social networking, making it easy for people to interact both within and across organizational boundaries The main purpose is to increase productivity by facilitating sharing of information and knowledge The time to find information and resources is dramatically decreased by the use of these tools
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Social Networking and Feedback
Most people are familiar with blogs, rating of content, and status updates from Internet applications, where these functions have been available for many years SharePoint 2010 now offers this set of tools throughout the whole working experience Users can rate and tag information, bookmark content, view status updates, and stay connected with colleagues through the activity feed that displays all relevant activities
Collaboration
Together with the new user experience, SharePoint 2010 offers a wikis everywhere approach that makes it much easier to quickly create and update content as the information changes This means that even team sites can be edited with live previews and links to other pages, as shown in Figure 1-4 Most types of content blogs, calendars, task lists, contacts, and so on have been improved to strengthen the collaboration and make it easier to work with the information
Figure 1-4
Editing content with the wiki approach
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Overview of SharePoint 2010
My Sites and User Profiles
The new enhanced My Site acts as the hub in the new social networking experience within SharePoint 2010, as shown in Figure 1-5 From here, you can keep track of your social network in the organization and follow your news feed Together with the updated user profile, the site focuses on your expertise and skills This makes it easier for people within large companies to find the resources and information they need
Figure 1-5
My Site
Content
SharePoint 2010 takes document, record, and web content management to a new level by offering a robust enterprise content management (ECM) platform with tools to support the whole content life cycle, from creation to disposition The new and improved features enable more people to participate in the ECM process and provide a much more controlled content management solution
Large List Repositories
A lot of improvements have been made to lists and libraries in SharePoint 2010 to allow them to support tens of millions of items Metadata-driven navigation, as shown
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in Figure 1-6, allows you to quickly locate the content you are looking for, no matter how many items a list or document library actually contains SharePoint 2010 can be configured to assign each document with a unique document ID This enables users to find a specific document within a site collection using a special URL, even if the sites have been restructured or the document library has been moved
Figure 1-6
Metadata-driven navigation
Metadata for the Enterprise
Metadata is now everywhere It is possible to build enterprise taxonomy structures (as shown in Figure 1-7) that can be used not only within sites, but also throughout the whole environment or even between farms The taxonomy structure can then easily be added to a list or library, and with autocomplete, metadata tagging for the end user is much easier than in previous versions End users can also automatically extract metadata from new content Social tagging, also known as folksonomy, adds a new dimension to metadata, as it combines the controlled metadata with the unmanaged metadata tagging Together, they help improve the search experience, making it easier to find the desired content in less time
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