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Put the list in groups by milestone
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Think about the major deliverables for the project and organize the tasks into groups of tasks that lead to each milestone. Continuing with our web page example, here are some of the groups and some of the steps in each group. Note that the list is not complete:  Text steps  Prepare text  Graphics steps  Get graphics from graphic artist  Prepare graphics for web  Page assembly  Combine text and graphics  Approval  Present to the president for approval  Technical details  Arrange for web hosting  Post on the web This is still not a good list. But that is the point of this exercise. I hope to show you that you can be poor at making to-do lists, and still make a great one. All you have to do is repeat the process of guiding the person who will
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PART THREE Skills and Tools
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do the work in picturing his or her own work, ask the questions above, and write down the answer. Following that process leads to a list like this one. Here is the higher level of the list, the groups of tasks:         Initial planning Text preparation Graphics preparation Web page design Web site preparation Approval Posting Follow up
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The detailed list of tasks with two levels from this project was over two pages long, so we will just show two representative sections here:  Graphics preparation  Get graphics from graphic artist  Select graphics  Convert to JPG/GIF for web  Build automated GIF montage for home page  Build automated GIFs of corporate logo and motto Web page design  Lay out navigation  Lay out design elements  Add forms and searches  Integrate text and graphics  Review with customer  Make adjustments from review meeting
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We now have a thorough, detailed list of tasks. We can do a walk-through with the customer, asking if there is anything else they want or need and are willing to pay for.
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Put the groups in order
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Now it is time to think about what comes rst. Within each group, it may be obvious that certain steps have to come rst. Let us look at the steps within graphics preparation. 1. Get graphics from corporate graphic artist 2. Select graphics for web page
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CHAPTER 10 Planning and Estimation
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3. Convert to JPG/GIF for web 4. Build automated GIF montage for home page 5. Build automated GIFs of corporate logo and motto You might switch steps 4 and 5, but the other steps will only work in this order, because the deliverable of each step is an input for the next step. When putting each group in order, do not worry about exact order or steps that perhaps can be done at any time. We will work that out later. Create a loose order, that is, just make sure that the steps that have to be done rst are listed before the ones that depend on them and have to be done later. Then look at the groups. Some can be done at the same time. But sometimes one whole group cannot start until another one nishes. Here are the groups of tasks in order: 1. 2. 3. 4. 5. 6. 7. 8. Initial planning Text preparation Graphics preparation Web page design Web site preparation Approval Posting Follow up
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Here, you could switch tasks 2 and 3. Also, step 5 can be done any time, as long as it comes after step 1 and is ready before step 7. Those orders would be equally good for a WBS. What makes this a good loose order is that there is nothing out of order. Be sure to list reviews, tests, decisions, approvals, and rework related to all of these as steps. It is also important to link the WBS into the stages and gates listed in our project overview.
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