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PART TWO A Project, Start to Finish
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External resources. Various groups, such as the audit department, the nancial department, purchasing, or the legal department, may have some say in controls for the project process. It is best to contact these groups early. Internal auditors would much rather review your management methods for four hours now than spend 400 hours auditing you later. Proper handling of nancial management can ensure capital funding or proper allocation of funds during the appropriate periods. Purchasing and the legal department have rules that need to be followed for purchases and vendor contracts. The easiest way to succeed with each of these groups is to get in touch early, and get their help in making their job easier.
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Because of the focus on the customer and external groups during this stage, coordinating all of these people and their di erent perspectives on the project is the most important task of the project manager.
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Inputs of the Analysis Stage
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The outputs of the concept stage are the inputs of the analysis stage:     A business case, including the statement of value and scope statement. A project overview with a de ned purpose, a goal statement with inclusions and exclusions, a list of stakeholders, and as much other information as is already available. A schedule and budget for the analysis stage, and perhaps for the design stage as well. An initial plan describing the life cycle of the project including whether the product or service will be developed in just one project, or implemented in full through two or more projects. The initial plan should include the deliverables of each stage. The context diagram, possibly with some details moving towards a set of data ow diagrams, and other technical speci cations. A well-organized le of working notes.
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Most of the work of the analysis stage will expand these documents to add detail and to make them more precise. Much of this work is done through iteration at ner levels of detail.
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CHAPTER 6 Analysis
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Process of the Analysis Stage
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We can build a work plan for the analysis stage based on the following steps: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Choose a project overview format Organize the project into stages, and multiple projects (if needed) Plan and hold customer meetings (iterative) De ne the initial environment thoroughly De ne architectural requirements and one or more architectural solutions Plan and hold peripheral stakeholder meetings (iterative) Resolve peripheral stakeholder issues Create the requirements speci cation with the customers (iterative) Create the high-level project schedule and budget with the customers Review all documents and resolve any open issues Identify sta ng needs and plan for the project team Prepare a detailed plan and budget for the design stage Present all documents to the customers, review and revise Obtain formal approval to close the analysis stage and begin the design stage of the project
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It is important to note that we can still cancel the project during the analysis stage. We hope we found any obvious project-killers during the concept stage, but sometimes we discover that, even though there is no one projectkiller, the value does not exceed the cost, or there are simply too many risks, or some combination of the above. Sometimes, when we speak with peripheral stakeholders, we nd a project-killer we missed earlier. Sometimes, customer needs or external situations change so that the project is not useful any more. If so, we cancel the project early, reducing sunk cost. Sunk cost is money already spent, so that if we cancel the project, it is gone with no value returned. Discussed below are the details of each step we follow to bring the analysis stage to completion.
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