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            Key points of the transition stage Resources assigned to the transition stage Roles in the transition stage Inputs of the transition stage Process of the transition stage Outputs of the transition stage Tools for the transition stage Key concepts for the transition stage Conclusion: Completing the circle Our case study: No, no, that cable goes there! Your project for learning Questions for learning
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Key Points of the Transition Stage
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Some project management methodologies say the project ends at the end of development, when the product or service has passed testing and is ready for installation. This usually leads to dissatis ed customers who cannot use or support the system for which they paid. Several of these methods were developed for, or by, computer consulting rms that do software or system development. A common refrain from their customers is: They left us a system, but they never taught us how to support it. The transition to production stage closes this gap. It includes:
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PART TWO A Project, Start to Finish
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Testing the product or service to ensure that it meets all speci ed requirements, both in a pilot test and in full production. Completing and testing all documentation, including the help system and user instructions, user and technical training material, and technical reference material. Ensuring that the help desk and the production operations group can support the users and the new system without calling on the project team. Implementing the production version of the product or service through rollout or deployment. Training of users coordinated with implementation. Project close. The process of ensuring completion for the project.
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Although I developed the details of this stage speci cally for computer and telecommunications projects, the issues are worth considering for every project. If you can say, for certain, that no user training is required, then you can skip those steps. Sometimes we need to be sure to use a certain process, but it is a small job to do so. For example, if we are delivering a document by email to complete a research project, testing may simply come down to a nal review of the document before we attach the e-mail and send it. Doing that one little step, however, is crucial to delivering quality. Each point of a good transition should be considered for every project, and used if it is needed. Let us take a look at each of these in more detail.
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TESTING
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The complete system test series occurs at the end of the development stage. This paves the way for the tests of the transition stage: the pilot tests, nal documentation tests, pre-acceptance tests, acceptance tests, and deployment tests. Also, if there are specialized tests, such as integration tests, stress tests, or disaster recovery tests, they will also be included in this stage. Everything possible should be done in testing to ensure that the product will work and be well used once it is fully implemented for all users. We must also do our best to deliver on time, as our delivery date is probably set (both in the schedule and, more importantly, in the customers minds), even when the tests nd unexpected problems we must resolve.
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DOCUMENTATION
We must deliver complete documentation in draft form early in the transition to production stage. The customers, help desk, and operations support sta
CHAPTER 9 Transition to Production
will review it and request revisions. Unfortunately, most project teams tend to delay the work of writing documentation, and then leave it out altogether or rush it at the end. Product quality and ease of support are much greater if documentation is created along with the product as an integral aspect of development, and if many of the project team members read and edit the documentation and test the system against it. When our project is delivering a system that will be supported by others, a key element of the method is that the documentation is tested in use during the pilot test by support sta , and used to train support sta before the production implementation. Technical support sta will use, test, and request changes in installation and maintenance guides. End-user support sta will use, test, and request changes in the support plan and end-user documentation. This ensures that everyone who will support and use the nal system has seen and approved the documents we deliver. Remember, we may write it in a few weeks, but they will need to live with it for many years.
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